Order on the appointment of a responsible person sample. sample order

• employees have reached the age of 18;
• they directly serve or use monetary, commodity values ​​or other property;
• lists of jobs and categories of such workers are provided for by the Decree of the Ministry of Labor of December 31, 2002 No. 85.

It must be borne in mind that the conclusion of such contracts is the right, and not the obligation of the employer. At the same time, it is generally impossible to recover full damages from employees who meet the above conditions, but with whom liability agreements have not been concluded.

An order for a materially responsible person, a sample of which the organization can develop itself, is not a mandatory document. However, it often precedes the direct conclusion of liability agreements. The order on the appointment of a financially responsible person (we will give a sample below) usually contains a list of positions and even specific full names. employees with whom such contracts are to be concluded, the need to conclude contracts on full liability is justified, the date from which full liability will be assigned to employees is indicated. The order is transmitted for familiarization to financially responsible persons to whom it applies. For an order to change the financially responsible person, a similar sample can be used.

Order on the imposition of liability: sample

We give a sample of 2017 for the order on the liability of the employee.

Full liability statement:

Execution official duties associated with material values, requires separate documentation. An employee who takes responsibility for valuables is responsible for their safety.

An agreement on material liability must be concluded between the employer and the employee. The enterprise issues an order on the appointment of a person and the scope of his duties.

The order has no legal force to determine the liability of a person. Only an agreement can be the basis for the recognition by the employee of responsibility and readiness to cover the shortage when it is revealed.

Algorithm for hiring a financially responsible person

The category of financially responsible persons is determined by the type of work. Acceptance Exception the position is underage. Under 18 years of age, no liability agreement is concluded. In the absence of an agreement, a claim for a shortage can only be made in the amount of an employee.

Material liability occurs during the execution of work:

• Reception and issuance of funds.
• Carrying out operations for the purchase and sale of goods and their storage.
• Acceptance for storage of material assets and participation in other similar works.

The legislation establishes a list of works performed by financially responsible persons. At the enterprise, the list must be confirmed in the collective agreement, signed by the employees or their representative and the trade union body (if it is available at the enterprise).

Employer has the right to to supplement the range of positions with financial responsibility and approve the list:

• An independent local act.
• Include it in the provisions of the collective agreement.
• Secure with an order for the enterprise.

Separate instructions must be developed for each position.

Assignment rules

The procedure for hiring a person for a position with liability does not differ from the employment of other employees. The employee must apply in the name of the head of the enterprise. After the approval of the employer, a conclusion is made.

Before signing the employment contract, the employee should be familiar with conditions:

• job description;
• collective agreement.

Additional documents are signed by the employee after the conclusion of the employment contract.

The order to appoint a financially responsible person is concluded after the execution of all documents and is also submitted to the employee against signature.

In labor office work accepted agreements :

1. Individual full liability. In case of detection of damage caused by the fault of the employee, the shortage is covered by the employee solely and in full.
2. Collective form of responsibility. The amount of damage is distributed among all employees of equal participation in the performance of duties. The contract is not concluded if there is an incomplete schedule.

Only one type of contract can be drawn up with an employee. Before accepting valuables at the site, it will be necessary to carry out and determine the balances, the transfer of which is carried out according to the act. Otherwise, it will be difficult to prove the damage.

If you have not yet registered an organization, then the easiest this can be done using online services that will help you generate all the necessary documents for free: If you already have an organization and you are thinking about how to facilitate and automate accounting and reporting, then the following online services come to the rescue, which will completely replace an accountant at your plant and save a lot of money and time. All reporting is generated automatically, signed with an electronic signature and sent automatically online. It is ideal for an individual entrepreneur or LLC on the simplified tax system, UTII, PSN, TS, OSNO.
Everything happens in a few clicks, without queues and stress. Try it and you will be surprised how easy it got!

When drawing up an order on individual responsibility items must be entered:

1. Standard order data is the name of the enterprise, number, date of the document, place of compilation and its name: “appointment order ..”.
2. Data of the surname, name, patronymic and position of a full-time employee.
3. A brief description of material assets and obligations for their safety.
4. Date of commencement of liability (may not coincide with employment).
5. Information about the person who signed the document - position, surname, initials, signature.

Duty to issue an order assigned to the personnel body, but it is signed only by the head or the person replacing him by order.

The order must be submitted to the employee for review, about which at the end of the document he makes a note with a signature, date and decryption of the data.

If a person is included in the list of persons of collective liability, an addendum is issued to the previously issued order. A link to the main document is published in the text of the order. A new version of the order is not made due to the need to comply with the dates from which the time of responsibility of each of the employees is counted.

Accounting and storage of this document

The order is stored for a period that each of the employers determines independently.

The order can be issued in 2 copies, one of which is archived for 5 years, the second is attached to the liability agreement and stored for the entire duration of the agreement.

See the following video about the liability of employees:

The order on the appointment of a responsible person is one of the most important documents issued by the head in the course of the production activities of this enterprise. Its creation is directly related to the organization normal operation company and serves as one of the ways to solve specific production problems.

Purpose of the document

As you know, any order is a special legal act, which is based on the instruction of the management, which is mandatory for execution by a certain official. This document is intended to address the organization's operational and core objectives. In this sense, the "Order on the Appointment of a Responsible" is especially important. With its help, it is possible to establish the work of the enterprise in a certain direction, by attracting individual specialists.

The purpose of creating this document is to increase the responsibility of specific employees to solve generally important production tasks. The order to appoint a responsible person belongs to the category. Depending on the specific field of activity, it may relate to the following issues:

• liability;
• counter fire safety;
• retraining and advanced training;
• labor protection and TB;
• turnover of expensive materials and valuables;
• use of sources of increased danger available at work;
• turnover of securities.

The authority regarding the appointment of a certain responsible person, in addition to the head, also has in which this employee works.

Order structure

The order on the appointment of a responsible person is drawn up in any form. There is no single unified form for this document. In principle, it is compiled by analogy with and includes standard subsections that contain certain information:

1. "A cap". At the top of the form is the full name of the company, its form of responsibility and logo. The place, date, title and registration number of the document are also recorded here.
2. "Preamble". It is a description of the essence of the document and the purposes for which it was created. The information is presented concisely, literally in a few phrases. In addition, the preamble may contain a list of individual regulations that served as the basis for issuing this document. The subsection ends with the word "I order."
3. "Body". It sets out the content of the order and specifically indicates the employee who is assigned the relevant duties, and the one who will perform this work in his absence.
4. "Conclusion" is the signature of the head and familiarization with this order of responsible persons.

When issuing this document, it is necessary to clearly indicate from which moment it comes into force. In some cases, the scope of assigned duties requires the conclusion of an additional agreement to the labor agreement with this employee. All this must be noted in the order and completed before the appointed date.

Assigning Responsibility for PB

As an example, consider a sample order on the appointment of a person responsible for compliance with, for example, fire safety at an enterprise. Such a document has standard subsections and is drawn up on a blank A4 sheet or letterhead.

When compiling it, it is necessary to rely on the relevant laws and regulations (the Law "On Fire Safety", "Technical Regulations for the Fire Safety", as well as other departmental documents and the enterprise itself). The main text of such an order should consist of three parts:

1. Ascertaining. It usually begins with the words "to provide" or "in connection with the conduct."
2. Administrative. In its text, the essence of the issue is stated. First, a document is approved on the basis of which the selected person will conduct his work. The next item after the word "appoint" indicates the employee who will do this.
3. List of attached documents.

The second part must necessarily list the following responsibilities of the selected candidate:

• conducting briefings with employees;
• maintaining appropriate logs;
• checking the status of jobs.

The order is signed by the head and brought to the attention of the relevant employee.

About reporting

Fulfilling their functional responsibilities, employees of the enterprise periodically report on the work performed to the appropriate authorities. To streamline this activity, it is necessary to issue an order. It will help increase the responsibility of individual employees for the work assigned to them.

The sample for reporting, as a rule, has standard form and consists mainly of three items:

1. Appointment of specific responsible persons. This part can be issued as a separate application, which lists the basic information (the name of the reporting form, information about the place and timing of its submission, information about the contractor).
2. The assignment of duties to the main specialists of the enterprise, who must ensure that their subordinates fulfill the tasks assigned to them.
3. An indication of the person who will monitor the appropriate implementation of this order.

All employees mentioned in the document must be familiarized with it personally (against signature).

An order document related to the appointment of a person responsible for labor protection at the enterprise is included in list of required papers, therefore it is applied in all firms without exception. Usually, the position is filled by a person in charge of a unit responsible for the safety of subordinate employees.

The procedure includes several nuances that are mandatory, otherwise there is a chance of getting fine and legal problems.

The course of action of the management depends on specific situation, namely on whether the organization has an existing specialist or is absent.

1. The company does not have an occupational safety specialist. The leadership is based on Art. 217 of the Labor Code of the Russian Federation. His representative selects one employee from among the managers and specialized specialists and puts him in this position, prescribing a number of tasks. Such an outcome of events should be considered only if the organization performs duties up to 50 people. If the staff is larger, you need to ensure the creation of an entire service or hire a new person.
2. The company already has such a specialist. If a professional has already been hired, and the structure involves a large number of departments, workshops, warehouses, then each of them has its own employee responsible for labor protection (hereinafter - OT). This obligation is prescribed not only in the framework of the labor agreement and job description, but also in the corresponding order.

A responsible person can be appointed in both situations, regardless of who exactly is in charge of performing the functions of the OT service.

Who can be appointed

If the staff consists of less than 50 units, creating a service is optional. For execution appoint CEO or another specialist from the middle management level.

Employment rules, training features and job duties are regulated Labor Code RF, as well as the Decrees of Rostrud.

The choice of a responsible specialist depends on the characteristics of the organization.

Once a specialist has been hired, within a month period, he undertakes to undergo special training in accordance with the training program.

If he has a specialized education or work experience of more than 5 years continuously, then the training takes place within a year from the date of admission to the position. Subsequently, advanced training is carried out as needed, but at least once every three years.

At the end of the course, surrender exam, and a certificate is issued stating that his knowledge has been verified.

Key Documents

All activities related to labor protection are carried out on the basis of administrative and reporting papers. Preparation of the first group of documents is carried out at the stage of company formation. They include:

• orders;
• job descriptions;
• provisions related to the organization of the labor process;
• OT instructions;
• fire safety briefings;
• leadership orders.

It should also be taken into account that, in accordance with the Labor Code of the Russian Federation, some administrative acts regarding the rights and guarantees of employees cannot do without taking into account the opinion of trade unions or other authorized services. As part of the application of administrative acts, first of all, they are appointed to positions the following persons:

• an official responsible for the creation of safe working conditions;
• employees responsible for security in certain areas of the company;
• representatives of the state, in whose sphere of competence is the electrical facilities of the company;
• other specialists, in accordance with the requirements and standards of industry briefings and standards.

Concerning accounting group documentation, then it includes papers reflecting work in the field of labor protection:

The general procedure for appointing a specialist to a position looks like in the following way:

1. Selection of a suitable candidate.
2. Formation of the order and appointment.
3. Passing training events.
4. The beginning of the performance of labor duties.
5. Periodic professional development.

The employee expects to receive bonuses to basic wages. Also to employment contract ancillary appointment agreement is being drawn up for new job. As you can see, within each company there are a huge number of papers regulating labor protection and personnel safety.

Who creates

The process of writing an order is the responsibility of any employee who has a certain level of knowledge, skills, and qualifications. It is important that the compiler has general and particular understanding of labor and civil law, and also owned the intricacies of office work.

More often, this obligation is included in the immediate labor tasks of a lawyer, if any. If there is no employee, the function is assigned to the representative of the personnel department, the secretary. In any case, regardless of who was involved in the preparation of the document, it must be transmitted to signature to the head otherwise the document is not legally binding.

Design rules

Due to the absence of any standard unified form, the document is filled out in free order. However, there shouldn't be much difficulty. Moreover, a ready-made template can also be developed within the enterprise, but it should be approved in the accounting policy.

It is imperative that such a document contain materials:

• detailed information about the organization itself;
• the number of the order and the date on which it was drawn up;
• responsible person for labor protection (name, position);
• complete list of options it has.

If necessary, the person writing the document can link to other appendices. You can draw up a document by hand or in electronic form using the company's letterhead.

Be sure to give the paper for signature to the head and the persons mentioned in it. It is not necessary to make certification by means of a seal, since since 2016 the law exempts from this. Compilation takes place in a single copy.

sample order

General form Responsible order:

1. At the beginning, the name of the company is indicated in the center, and the name of the document - “Order”, its number is written in the line below.
2. The settlement of registration of the company and the date of formation of the paper are noted.
3. Go to the main part. Specifies the basis for this process — we are talking on the fulfillment of the conditions of the Labor Code of the Russian Federation in the field of labor protection.
4. The "body" of the order, which contains the details - responsible persons, a list of their duties, payment terms, replacement employees.

After that, the document is sent to the head to sign it.

Is it possible to do without it

For all organizations, the presence of an order is compulsory. Exempted from its compilation only individual entrepreneurs with a small staff of up to 10-15 people and in some cases - companies up to 50 people.

In other cases, the absence or irrational application entails administrative and criminal liability. Hence the conclusion that enterprises are free to draw up this paper on the basis of their own developed template, but they cannot do without it. Moreover, a list of other required papers is attached to this document.

What conclusion can be drawn

Thus, ensuring safe working conditions - the direct obligation of the employer to each employee. The appointment of a responsible person is one of the cardinal measures to solve this problem.

Hiring a new employee or combining the duties of a labor protection specialist with the main position of an existing employee is fixed by a special document - order for the appointment of an OT specialist. It must be drawn up without fail and certified by the signature of the General Director.

If the company does not have one or another important position, these duties should be entrusted to one of the employees. We will tell you how to prepare an order for the appointment of responsible persons so that it does not cause claims from the GIT.

From the article you will learn:

Appointment of a responsible person: sample order

In the process of development of the organization, it may have new tasks and needs that are not satisfied by the personnel available to the company. However, it is not always necessary to hire a new employee in such a situation: it is quite possible that one of the existing employees will successfully cope with the problems that have arisen. So, if there is no relevant service or labor protection specialist in the state, then under certain conditions, in particular, if the number of employees does not exceed 50 people, the employer can assign the appropriate duties to another employee of the organization (part three of article 217 of the Labor Code of the Russian Federation). This is possible with the consent of the employee. The requirements for the necessary competence (education, work experience, training) of the responsible person must be determined by the employer himself.

Note! The necessary responsibilities can be distributed among several employees, for example, heads of structural divisions of the organization.

The procedure for appointing a responsible person allows you to close the staffing needs of the organization without creating an additional position. In addition, in some cases, it will help not only to solve the current problems of the company, but also to avoid problems during the inspection by specialists. state labor inspectorate- for example, if we are talking about the position of the person responsible for labor protection. In this case, the inspectors will be satisfied with the presence in the organization of an order to appoint a responsible person, whose duties include ensuring the required level of labor safety at the enterprise. Having decided on a specific candidate, it is necessary to issue an order to appoint a responsible person.

Download related documents:

Obligations of the employer when appointing a responsible person

Since there is an increase in the workload of the employee, the issue of additional payment. Depending on the number of new duties of the employee, they can be reflected in the order, amend the job description, or conclude additional agreement to the employment contract(Article 72 of the Labor Code of the Russian Federation, letter from Rostrud dated October 31, 2007 No. 4412-6).

Determining the responsibilities of the person responsible for a particular block of work, you can be guided by the same regulations as when developing a job description for a specialist, taking into account the specifics of the organization's activities. In we will bring specific example determining the list of job responsibilities when appointing a responsible person.

As a rule, the appointment of a responsible person implies the need for such an employee to acquire additional skills and knowledge in the area of ​​labor tasks entrusted to him. In this regard, it is advisable to send the selected employee to special training, which will allow him to quickly get up to speed and effectively understand a new field of activity for him (Procedure approved by the Decree of the Ministry of Labor of Russia, the Ministry of Education of Russia dated January 13, 2003 No. 1/29). After studying, it is necessary to organize a procedure for testing the acquired knowledge, according to the results of which, in case of successful certification, this employee will be able to perform the duties of a person responsible for the block of tasks entrusted to him along with the main job.

Functions of the responsible person

An order to appoint a responsible person is issued if the employer needs to impose on the employee additional functions which he will perform in parallel with his main job. At the same time, since we are talking about assigning additional responsibilities to him, their scope is usually limited to a few specific tasks that allow him to effectively cope with his main job. Such duties may include work books, issue wages, supply control labor protection to the enterprise and other similar functions.

An example of an order for the appointment of a responsible person will be required to appoint any employee to act as a cashier for payroll in organizations that do not have a cashier on staff, or in subdivisions of an organization located in a territorial distance from the head office (workshops, warehouses).

Order on the appointment of a responsible person

Employees who are responsible for the decision individual issues in a company, for example, for labor protection or fire safety, they are appointed by order of the head of the organization (part 3 of article 217 of the Labor Code of the Russian Federation, clause 12 of the Fire Safety Standards approved by order of the Russian Emergencies Ministry of December 12, 2007 No. 645). As a rule, these are employees who bear similar responsibilities by type of activity. In this case, the order usually indicates the position of the responsible employee.

Reissue of an order when transferring a responsible person to another position

Sometimes a situation arises in a company that an employee who, by special order, was appointed responsible for a particular labor function, was transferred to another position. For example, this may affect the responsible labor protection, fire safety and so on. In such a situation, in order to avoid misunderstandings and disputes, experienced employees personnel services recommend reissuing this order. However, in some cases this can be dispensed with: it is clearly indicated when it is not necessary to reissue an order to appoint a responsible person.

The frequency of reissuing an order for the enterprise on the appointment of responsible persons

Labor legislation does not provide for the annual reissuance of an order for the enterprise on the appointment of responsible persons. The responsible person performs these duties until the respective order is canceled or the employment relationship is terminated (Articles 8, 57, 72 of the Labor Code of the Russian Federation). Thus, there is no need to annually reissue an order on the appointment of a person responsible for the performance of a particular labor function.

Transfer of authority of a responsible person to another employee

The duties of the sick performer are assigned to another employee by order. We recommend in the Instructions for office work of the organization or in another local normative act provide for the procedure for transferring instructions to other executors, if the main executor is absent - business trip, vacation, illness.