Archive: how to make a request related to the restoration of family ties and the creation of a family tree.

Both individuals and organizations, as well as authorities (such requests, as a rule, are of an official nature) and persons living abroad (such requests are called consular) can make a request to the archive regarding the receipt of this or that information. In addition, archives are not always requested for information relating to a particular individual, and historical documents are also often requested. This is done by those who need them by occupation, for example, screenwriters, writers, scientists. Archival documents are often used when writing dissertations or scientific papers. In the case when documents are needed for writing scientific work, in addition to a passport and an application for their provision, you will also need a document from the organization where the applicant studies or works, confirming his status and subject of work.

How to make a request to the registry office

Name of the applicant

address and passport details of the applicant
address of the registry office closest to the applicant
required document
Name to whom this document should be issued
date of entry
the purpose of obtaining the document
The reissuance of documents by the registry office is subject to state duty: for example, today a certificate from the archive will cost 50 rubles, and a new marriage certificate - 100 rubles. How to make a request to the registry office for marriage via the Internet An application to the registry office via the Internet is most often made by potential newlyweds who want to book a marriage registration date.
To make a request to the registry office for marriage via the Internet, you must use the services of the public services website of your region. Such services provide an opportunity to choose a convenient date and time of marriage, provided that it is not busy.

How to make a request to the registry office in another city?

I was puzzled - what side am I and mine ex-husband we belong to the Kursk region, if you have never been there. I called my registry office - it turned out that they had a certificate, and by mistake they almost sent me to the Kursk region.

I came to the registry office, wrote an application for the issuance of this certificate. The certificate was issued free of charge - they do not take money for registration of a pension for certificates.

Making a request To make a request to the archive, you need to make an application in free form, since there are no strict requirements on this matter (although some institutions offer applicants their own form). But there are a number of points that must be reflected in the document.

So, in the "header" (it is written in the upper right corner of the sheet) we indicate:

to whom the request is sent (you can specify the name of the organization and the name of its head);
Name and address of the applicant;
contact phone number of the applicant;
outgoing number, details of the institution, legal address (these data are indicated if the request is submitted by a legal entity). This is followed by the name of the document: "Application", but you can write like this: "On obtaining an archival certificate."

How to make various kinds of requests to the registry office and archival institutions

Attention

But I always write by paper mail, then the chances of getting an answer are even greater. But if by e-mail, then it is best to send a scan of the request with a signature, then in second place is the application in the Verdov attachment, and there in the header “to the head of such and such a registry office”, then in the middle “Statement”, then “Please provide ...”, date.

I also put the outgoing number of the letter, but this is already my quirk. AT paper form I was answered to my requests, which I wrote in free form.
Best regards, Sergei. Top il16 Beginner Posts: 47Registration: 22 Nov. 2009Rating: 11 December 25, 2009 8:40 ## mod970 And yet, this is still only "IMHO", coinciding with the opinion of a few ... especially those who are used to sitting on a chair and emphasizing their importance ... I wrote about this above. One of the options for this resolution of the issue could be the wholesale digitization of archives, starting with books of records of acts of civil status.

Communication with the archive of the registry office on the territory of the Russian Federation

Such a form, for example, was given to me in the Orsk city registry office. It is valid and valid. The request is sent to the registry office at the place of birth, death, marriage registration.
The document comes to your district or city registry office, where you, having paid a fee, pick up the certificate you need. Remember, no one will send you an extract to your postal address! Sometimes you do not know where to make a request, this should not become an obstacle for you, because many government services can redirect you to one or another office or organization.

Important

My advice to you: do not be afraid, write, someone will answer yes, because the search is a long, painstaking task that requires patience and many years of work. Sometimes the big picture is made up of very minor details.

The name should be followed by:

what is the request about (here it is important to clearly, specifically and clearly state the essence of the issue, as well as indicate the time and territorial scope, which are very important, for example, when searching for relatives);
the reason why the information is requested;
the address to which the response to the request should be sent (this can also be e-mail);
the date the request was made;
signature of an individual, responsible officer or director of the institution (if the request is submitted by the organization). How to apply? A request to the archive can be submitted in several ways: in person (bring an application and register it by providing your passport), send it by registered mail with a notification, via the Internet (in the latter case, a notification from the archive will be sent to the email address about the receipt of the request).

How to make a request to the archive about relatives? archive request - sample

Ryazan region Tishkins, Shchepelevs, Lazarevs, Avdeevs. From the Tambov region Morshansky district Klimakins, Kostnikovs.

From the Moscow region Molchanovs Top NoTA Long-liver of the forum V. Novgorod 2009Rating: 521 January 3, 2010 14:59 ## iozhka iozhka wrote: [q] An extract from the registration book is NOT a reference? If you ask for an extract, will it be the most informative? In principle, you can request in any form (certificate, repeated certificate or formulate a request in a “free form”), but the answer is sent, as a rule, in the form of a certificate (or repeated

But the certificate does not completely duplicate the act record from the book, they will give out the information that corresponds to the information in the certificate of the requested period. So, unfortunately, it’s not worth hoping that you will be told everything that is written in the book of registration of acts ...

Although, there are exceptions.

In order to obtain a repeated certificate of state registration of a civil status act or another document confirming the fact of state registration of a civil status act, it is necessary to apply in person or in writing to the registry office at the place of registration of the civil status act. In the event that the first copy of the civil status record has not been preserved, a second certificate of state registration of the civil status act is issued by the executive authority of the subject Russian Federation, which stores the second copy of the civil status record.

In this case, if the state registration of a civil status act was carried out in the registry office of the Kurgan region, a repeated document is issued by the Civil Registry Office of the Kurgan region.

To the registry office department from the last name, first name, patronymic of the person living (her) at the address of the identity document series No. issued " " / dissolution of marriage and last name, first name, patronymic at the time of marriage / dissolution of marriage Place of state registration name of the registry office Date of state registration

signature Or like this: Form No. 18 Approved by Decree of the Government of the Russian Federation of October 31, 1998 No. 1274 To the registry office from the last name, first name, patronymic of the person living (her) at the address, an identity document series No. issued "" g.

How to make a request to the registry office via the Internet to an email address

Objections like - "YOU are aware of what a TITANIC work it is!" and “How much money is needed for this!” I consider it inappropriate. The age of high technologies... Anyway, we will soon come to this.

The question of timing is only because of the all-round resistance of disinterested persons who will lay down their bones not to do this. mod970I can’t imagine that people who deal with genealogy will rush to the registry offices without permission to make changes there, cross out and erase in books 75 or 90 years ago ... And even more so that everyone who wants to rush there.

Even despite the growing interest in the search for one's roots, there is no need to talk about some kind of boom, when crowds of citizens rush through the archives and registry offices. Moderator's comment: two posts in a row, with a gap of seven minutes, two posts have been merged.

Instruction

The main thing is the correct design request a. To do this, in the upper right corner, indicate the position, last name, first name, patronymic (if known), below them, but on the line below - the address of the official to whom you are sending the document. On the next line below, under the first two:, name, patronymic of the sender and his address of residence, indicating (if the sender is an organization, then all these details are already on the registration stamp).

Main part request and from the text reflecting the essence of the appeal: what kind of information or document is required by the sender. The text is preferably concise, competent, reflecting the essence of your appeal in a written language that is understandable to the recipient. At the end of the text, put the date, signature, transcript in the form of an indication and initials, seal (if any).

To request u attach Required documents, and better their copies. In special legally significant issues, photocopies certified by a notary must be attached.

It is necessary to determine the type of sending of the document. If it is a written postal poisoning, then the letter must be registered (preferably with notification). When sending request and with the help of a fax (citizens can use the service at the main post office), it is better to clarify the data of the employee who received the shipment. When sending (by e-mail) - call the organization back and make sure that the document is registered with the office.

note

It is worth considering the fact that making a request to another city and getting an appropriate response to it is not a quick process, requiring a certain amount of time.
Upon receipt of requests, the contractor is given 10 working days to respond. If, nevertheless, after a reasonable amount of time, taking into account postal delivery, the sender does not receive a response, then in this case there are two ways to follow up: apply to the court or the prosecutor's office, or send a second request. In this case, you need to refer to the data on when the first request was made and indicate that the letter was sent again.
For late response executive bears the corresponding disciplinary action or administrative punishment. Be sure to keep all documents and receipts to prove your actions.

Helpful advice

In the case of a fax, it is necessary to send the addressee and the documents attached to the request, and scanned images of them to the e-mail.

Instruction

In the organs MARRIAGE REGISTRY act books are kept, which consist of the first copies of civil status records. Such books are stored at the place of registration for 100 years. After this period, act books are transferred to the state archives.

If it is necessary to obtain information from the act book or a duplicate of a previously issued certificate, the authorities MARRIAGE REGISTRY can be contacted with request. The simplest situation is when you yourself can come to the body MARRIAGE REGISTRY, which stores the act book with the information you need. In this case, you will need to provide documents proving your identity and the right to receive relevant information (for example, if a woman has lost her certificate of birth, she will need to provide, in addition to

When it becomes necessary to recover lost documents or recover lost information, the question arises, how to request an archive. To request the necessary information, you need to know the exact procedure for contacting this institution. What is this procedure, in what sequence to carry out the actions, we will describe in this article.

Briefly about archives

As a rule, an archive is a public institution that is designed to store data under certain conditions. This guarantees the security of the content of the documents. The tasks of the archive are not only to store data, but also to provide information on demand government agencies or individuals.

Archives have existed since time immemorial. As soon as the development of civilization reached a certain level, archival work gradually began to emerge. Today it is known that archives existed not only in medieval Europe, Ancient Greece and Byzantium. Historians have archival documents of Ancient Rome, the Assyrian state, Egypt, Babylon. At different times, the archives were divided into central and regional, overlords and vassals, church and even individual families.

Archives of our days

Today archives are formed according to departmental and state principles. That is, information is collected within a certain department or for a certain territory.

Based on this, the archives are usually divided into:

Community, private, public;
urban, municipal;
historical, current, state, government, federal.

Any person, organization, including authorities, can make a request to the archive. In the latter case, the request to the archive will be of an official nature. Foreign citizens from abroad can also make a request to the archive. In this case, it is called consular.

By the way, a request to the archive can be made not only for personal data, but also for historical documents. Usually historians, writers, screenwriters, scientists are interested in such documents. In the latter case, if the information is necessary for the dissertation, in addition to the passport, it is necessary to provide a document that confirms the topic of the work and the status of the interested person.

Where and how to make a request to the archive

Where to go and how to request the archive depends on what kind of information you need. For example, if you need personal information about a citizen, you can contact the regional archive of the registry office. But keep in mind that data is stored there for no more than 75 years. After this period, they are transferred to the regional archive. To resume an entry in the work book, you must submit a request to the archive in the territorial or State military, if we are talking about a soldier, or the Central Naval, if we are talking about a sailor.

In any case, it is always worth starting the search for the necessary information from the central city archive of the place of work or residence of a person. Today, many archives provide online data retrieval services.

Types of archive requests

A request to the archive can be one of three types:

socio-legal- consular, official, private individuals, aimed at obtaining information to comply with the interests and rights of organizations and individuals;
genealogical- to establish kinship, clarify the history of the clan or family;
thematic- a request to the archive regarding a specific fact, event or topic.

The order of processing requests is fixed federal law No. 125-FZ "On Archiving in the Russian Federation". In accordance with it, a response to a request to the archive must be given no later than 30 days from the date of the request. In some cases, the period may be extended by another 30 days. But in this case, the archive employee is obliged to notify the requested in writing of the extension of the period.

There are times when a request is made to the wrong archive. Then its employees are obliged to redirect the request to the right address within five days. This is also notified to the applicant in writing.

Making a request

Now let's move on to the question of how to make a request to the archive. To obtain the information you are interested in, you must write an appropriate application. There is no strictly established form of this document. But some establishments offer archive request sample to filling. It is written in free form. But at the same time, the application must contain certain information.

The header says:

The name of the archive and the full name of its head;
address and full name of the applicant;
his contact number;
if the request is given by a legal entity, then the outgoing application number, details of the organization and address.

Then the word is written in the middle "Statement". After that, you can write a detailed request to the archive. Here you should enter the following information:

State information about what the request is and indicate the time when you need to receive this information;
explain why and why the information is needed;
e-mail or postal address to which to send the answer;
the date of the request;
the applicant's signature and seal, if the request is made by a legal entity.

An example of a request to the archive:

How to submit a request

It is not enough to correctly write a request to the archive. It also needs to be submitted correctly. You can personally come to the archive with a passport and an application and submit an application. Or send by registered mail. Today it is also possible to make a request on the Internet. In this case, you are required to send an e-mail notification of receipt of the request.

What to get in return

Upon request, the archive does not issue the original document, but provides a certificate special form, which shows all the data as requested. They can also provide an archival extract, which will provide the contents of the document. You can also get an archived copy of the document.

If the information was not found, the applicant is notified by letter and given recommendations for finding information. In general, the question how to request an archive, is solved simply - just contact the appropriate archive with a statement.

If you want to know how to make a request to the archive about relatives or ancestors, then this publication is definitely for you. The requests of the population are divided into three types: socio-legal (certificates on work experience, etc.), thematic (biographical information about a person) and genealogical. Separate materials are provided for the first two species, and here we will consider in detail the question of how to make a request to the archive about ancestors. A link to a free download of several sample forms is at the end of the article, but we encourage you to review the explanations before submitting to increase the likelihood of a positive response with ancestry information from a government agency. For those readers who want to save time and nerves, we suggest ordering a genealogical inquiry into the archive about relatives in our Bureau of Family Research. As part of this service, for a nominal fee, we will compile a competent text and provide the exact coordinates of the archives where you need to send the application. Next, read the interesting nuances of relationships with employees of reading rooms and document storage departments, since, in most cases, they are the ones who work with requests about relatives that come from citizens.

Before making a request to the archive about ancestors, pay attention to an important psychological factor when communicating with representatives of regional organizations, where documents over a hundred years old from the registry office should be transferred. The founders of the site site searched for relatives in more than fifty regions of the country and, given these statistics, it was revealed that most of the staff of state archives are educated and intelligent people. According to the staff, it is not in their interests to delay the processing of archival requests, since the sooner they help the applicant, the sooner they will begin their direct duties. It is worth considering the fact that the income from solving problems on requests for relatives (and this payable service) go to the treasury, and not to any particular executor. Due to the fact that answers to requests to the archive about ancestors do not relate to the main activity of employees, your application may be rejected without explaining the reasons for the refusal or with a formal reply. On some Internet resources of federal institutions it is written: "the archive does not process requests of a genealogical nature about relatives due to the heavy employment of specialists."

With civil registry offices (registration of acts of civil status), things are different. They are obliged to respond to a request to the archive about relatives. Applications vary dramatically, some are interested in marriage or its dissolution between older family members, others are looking for a birth or death certificate of a relative. Legislation changes periodically, which is why the exact procedure for executing requests to the archive about ancestors should be known at the time of the request. The institution may require proof of kinship with the person or a death certificate. For example, in the course of one of the studies of the family, an employee of the document storage department in the registry office clarified that it is allowed to request information only about the dead, and only children can do this without additional permission. It is expected that people will restore evidence personally or through authorized representatives. That is, a grandson, with living parents, will not receive a positive result on a request to the archive about third-generation relatives (grandparents). If the father or mother cannot search for data, then they must issue a power of attorney to the notary in the name of the executor, which can be anyone. However, as already mentioned, the actual algorithm of actions becomes known in specific situation during the period of its occurrence and depends on the degree of kinship of the citizen sending request to the archive about ancestors, with the desired person. AT strict rules there is logic. Few readers will be happy with the fact that someone else freely "digs" into the biography and relationships of their relatives or conducts a study of family history, trying to find compromising evidence for selfish purposes.

How to make a request to the archive about family relatives

After explaining the basic concept of the approach to communicating with archivists, let's move on to the essence of the topic of the publication on the Livemem genealogy site. How to make a request to the archive about relatives so that it is not ignored and executed as soon as possible? First, determine to which city archive or registry office you need to apply with your application to search for an ancestor. The choice of institution to send a request for relatives depends on the type of task (recovery of certificates or obtaining information) and the date of the event (birth, marriage or death). According to the regulations, if a hundred years have not passed since the creation of the document, then it must be kept by the territorial registry offices. But from the practice of our family research bureau, it is known that more "young" records of acts of civil status are also found in the repositories of regional archives. That is, when family documents of Soviet origin are of interest, then a request for relatives should be sent to the registry office at the place of the event, and if they have already been transferred to the federal archives, you will be informed about this in a response letter. Public services are developing a centralized electronic database with relevant information about citizens, therefore, it is possible that it will soon be possible to send inquiries about ancestors to local organizations.

Considering the case of a request to search for facts about relatives from the parish registers of the church (the forerunners of books with acts of civil status, which were official documents ~ until 1917), it is worth paying attention to the fact that it is necessary to do the opposite. Initially, request information about the ancestors from the federal archives, depending on the region where the event occurred, and if the records were not transferred to them for storage, then the applicant will be redirected to the registry office. Let us note the intricate confusion with the regions, where the borders sometimes changed within the framework of the administrative-territorial division. There are ambiguous situations when a village (village, city) and the parish of its church, for example, in 1850 belonged to one province, and in 1851 to another. This means that church parish registers with the family history of ancestors for a given locality can be located at two regional archives. There is a possibility that the citizen will not be informed about this, and the request will be answered with the classic reply "not found". If in doubt about the thoroughness of processing a request to the archive about relatives, duplicate the letter to the institutions of neighboring cities, where books with records of ancestral rites in disputed territories could be sent.

Now we will explain directly the very procedure for filling out an archival application for searching for information about ancestors with writing the correct text accompaniment. Let's consider the situation using the example of a genealogical request to the state archive, since in the case of the registry office, the actions are quite similar, and the forms we prepared using the link for free download at the end of the publication do not need additional explanation. A request to the archive about relatives can be conditionally divided into three blocks (as in the sample in the first photo): where the appeal is sent, its essence and by whom it was sent. Let's say right away that all parts are required to be filled in, if at least one is omitted, then with a probability of 99% your application will be rejected. Before, how to query the archive about ancestors, go to the website of the institution or check by phone whether employees are involved in their execution in principle. And if work with citizens' appeals on the topic of searching for data on relatives is underway, find out in what way it would be more convenient for the archive to accept an application - by e-mail or traditional writing. When requests are processed only on a physical medium (in writing), it will not be superfluous to complete the package with a second envelope. Alas, according to the stories of archivists, sometimes, precisely because of the lack of their own means of forwarding, requests for relatives can be ignored (the smaller the archive, the more modest the budget for communication about the family's ancestors).

As for the content of the document, you need to know the following nuances. The archive where the request about the ancestors of the family is sent, and the sender is located in a visual single space- in the upper left corner. In this case, the application must be sent to the name of the director. You will find the exact name and the current head on the website of the institution. This part of the request for information about relatives looks something like this: "To the director of the state archive of such and such a subject of the Russian Federation (region, republic, territory, etc.), his last name, first name, patronymic (from a new line)". Next, indicate in the form your full name. the applicant, his address of actual residence (where you can receive correspondence), as well as contact details (phone number or e-mail, and preferably both). Anonymous requests to the archive about family relatives and appeals without indicating the means of feedback, for obvious reasons, are not accepted for execution by employees.

How to write the text of the application to increase the chances of a positive result? We consider it necessary to refute the widespread myth that says: "the more detailed the essence of the request to the archive about ancestors, the higher the probability of receiving an answer with information from relatives." This approach is relevant when interacting with private genealogists or specialized organizations like our family research bureau "Keepers of Family Secrets". But with state institutions, everything should happen exactly the opposite. The more clearly and concisely the task is formulated, the more likely it is to get the archive to resolve the issue and consider the request for relatives in a short time. You should not write an essay about respect for the ancestors, indicate only the exact facts: place with date of birth, settlement, name of a relative, degree of relationship, and also the type of entry. You can write approximate data, but this will increase the cost and time of executing a genealogical query in the archive about ancestors, and in some cases make it impossible to search for information about relatives. At the end of the archival request, note that the interest is related to the restoration of the pedigree, and you agree to pay for the work. Try to fit the essence in 3-4 lines.

A competent appeal to the archive with a request to restore the history of ancestors looks something like this: “Please find in the register of births (or death) of my great-grandfather such and such (his last name, first name, patronymic) for the X year in the village (village, city) N. In the absence of metrics, I would be grateful if you could inform me about the safety of revision tales, confession sheets and other genealogical sources for the specified period.If you successfully search for a relative, I would like to issue an archival certificate (make an extract, a photocopy or a photo of the page).I am ready to pay for the services. " When you are interested in the ancestral marriage ceremony, then simply replace the phrase about birth with the appropriate text about marriage. Archive employees do not welcome vague formulations and large-scale requests about relatives in the form of "do a genealogical study of the family" or "I want to know the genealogy of my last name." The solution of such problems is quite difficult, and the archive is unlikely to take on them, since family genealogy is not a core area of its activity. In informal conversations, archivists note that polite and cultural communication additionally motivates quality performance work, which, in principle, is quite natural. On individual websites of institutions, in the section with the rules for processing applications, they write: "requests to the archive about relatives containing obscene expressions are not considered." It's scary to imagine what kind of population you have to deal with. Do not lose face, do not discredit the memory of your ancestors and behave with dignity!

At the bottom of the form, put the date and sign. That is, you need to print the document, sign and scan it (if we are talking about sending it by e-mail). We draw the attention of readers to the fact that there is no point in duplicating sending a request to the archive about relatives, since a new request will go to the end of the queue and create an unnecessary burden on employees. Better, send a question to the institution: "I ask you to clarify the stage of execution of my request from date Y, the applicant is such and such." Regarding the timing, we highlight the fact that the execution of the work by the archive can take both a few days and several months. There are confirmed cases on the Internet when you had to wait 10 months for a response. However, in fairness, we note that for archival queries about ancestors prepared by site specialists, the result usually comes within 1-2 weeks, which once again confirms the importance correct design and a clear problem statement. Taking into account all our advice when preparing an application, you will be able to make a correct request to the archive about relatives and get information about family members. By the way, we recommend ordering a detailed research plan from our genealogical office, which will significantly facilitate the implementation of the search for ancestors, as well as increase the efficiency of the time spent and the money invested in restoring the pedigree.

download standard requests about ancestors to the archives and registry offices (185 Kb; format: docx).

If you have additions - let us know in the comments, we will make a useful resource together!

If you need to restore any information about relatives or obtain information of a different nature, you need to write and send a request to the appropriate archive. But how to make a request to the archive? I must say that the archives have certain rules for processing requests from citizens, so when creating a request, you need to follow a few fairly simple rules. Now I will tell you how to make a request to the archive in such a way that it is accepted for consideration and, most importantly, that a positive response is received from archival workers, although it must be admitted that the archives may not respond to many requests. What to do in this case - read the last chapter of our article. Also, for your convenience, some materials are presented in the form of lists.

Request types

For those who have not yet encountered archive requests, it will be useful to know that there are three types of requests to archives:

thematic - associated with obtaining information on a specific problem or topic (biography of a particular person, historical information about something, etc.);
socio-legal - related to ensuring the legitimate interests and rights of a person or organization;
genealogical - inquiries on the history of a family or clan or on establishing kinship.

In addition, social and legal requests are also divided into three types:

from individuals or legal entities;
consular requests: from persons residing abroad;
official nature: from various authorities.

How to write a request to the archive

First of all, the request must contain information about the sender. If you individual, then it is enough to indicate your last name, first name and patronymic, and if you represent an organization, then indicate its name and legal address.
Be sure to include your return address in the text of the request, otherwise the archive workers will simply not physically be able to send you a response.

It is very important to formulate your question as clearly and precisely as possible. If you are collecting data about your ancestors, do not describe your family history in detail, and avoid vague language in your wish. The thing is that there is a regulation for working with requests and appeals from citizens and organizations, according to which, first of all, the request is submitted to the management of the archive for consideration. It is the leader who determines the classification of the request: thematic, socio-legal or genealogical. And then, according to the nature of the request, the manager transfers it to the appropriate department for execution. Therefore, the more vague your wording, the more likely the incorrect (for you, of course) definition of the nature of your request, and, accordingly, the appointment of its executor. A fuzzy request will be sent from department to department, and you can wait a very long time for a response.
Be sure to define the scope when requesting: temporary (chronological) or territorial. This is especially important if you are looking for people with a common last name. In this case, you simply won’t be able to find all your namesakes. Therefore, indicate the time period, as well as the territorial framework in order for the search for relatives to be successful.

Where to go

Many are also interested in which archives should be contacted with which requests. If your question is related to general civil information (for example, dates of birth or dates of death, dates of marriages), then the regional archive of the registry office will help you. Just keep in mind that all records are stored in it for 75 years. To search for older documents, you need to contact the state regional archive, where the registry offices transfer all documents after the specified period. To obtain data on a relative’s labor career, contact the archives of the relevant organizations or the RGVA - the Russian State Military Archive, if we are talking about the military. To search for information about sailors, there is TsVMA - the Central Naval Archive. It is better if you already have information about the unit number where the person served, as well as about the approximate years of his service in the relevant troops.

Documents and services

In addition to family and personal information in the state. archives, you can also receive information about various historical events and even work with many historical documents. In the case when you collect information for the preparation of any scientific work, you need to take a special document from the scientific institution where you work or study, which is called "Attitude". The relation will indicate which scientific organization sent you and the subject of your request to this archive. If you apply to the archive on a personal matter related to the search for information about relatives, then you will only need a passport and an application, the form of which is usually issued by the archive workers themselves. In addition, when working in the archive, please note that in addition to free services (work in the reading room), there are a number of paid services that are not provided for by the rules for working in the archive. Thus, a fee may be charged for the preparation of archival references by the employees of the archive or for the accelerated preparation of various documents, scanning or photocopying services, etc. And what a sample request to the archive looks like, you can see here in this article: "If you came to the archive ..." - here you will find various requests and you can even see the answers of archive workers to requests from citizens and organizations. And one more question that often arises among people who turn to various archives. The question concerns the timing of consideration of requests. Here you can only answer this way: there are no specific deadlines for a response, unless otherwise provided by the procedure adopted in a particular archive. And in principle, you may not receive a response to your request at all, so two or three months after sending the request, it is reasonable to send another one.