Guarantee letter to Gorgaz sample. Letter of guarantee for payment

(sample) will be of interest to those who want to receive from the debtor a document in which he undertakes to perform some action within the framework of the relationship of the parties. The scope of application of letters of guarantee is extensive. In this article, you will learn how to write a letter of guarantee correctly.

What is a letter of guarantee?

A letter of guarantee is one of the documents of business turnover, which is drawn up by one of the parties to the transaction (or by an individual) and contains confirmation of compliance with certain conditions or the performance of any actions.

A letter of guarantee is one of the ways to secure obligations.

In practice, this document is found not only in the relationship between legal entities, but also in the context of the interaction of individuals. Examples of areas of application for letters of guarantee can be:

Labor law. In this case, a letter of guarantee for employment is drawn up. It is usually required when submitting documents to the FMS for migrants.
Contract law. There are quite a few situations that may require the preparation of letters of guarantee. For example, a loan agreement, lease, etc. For example, a letter of guarantee for payment of debt, a letter of guarantee from the owner of the premises.

It is not difficult to draw up a letter of guarantee (sample), since the form of its writing is arbitrary, and the content depends on specific situation.

You can send a letter of guarantee in several ways:

Personally in hands. In this case, the receiving party must sign on the second form of the document.
By registered mail.
Through Email.

How to write a letter of guarantee?

The legislator does not provide for a sample letter of guarantee in the norms of law. However, when compiling it, we recommend paying attention to several circumstances:

be sure to indicate the recipient of the document, in particular, his full name (or name of the legal entity), address, telephone number and other information;
write down everything in the text of the letter in the most detailed way - on the basis of what the legal relations of the parties arose and what is provided by the letter, in what time frame certain actions will be performed, etc.;
you can attach to the letter all the documents with which you consider it necessary to familiarize the other party;
if the letter is composed on several pages, then all of them must be stitched and numbered, or each page must be signed;
as a rule, a letter of guarantee is drawn up in response to a claim, therefore it is advisable to reflect this fact in the text of the document itself;
at the end of the letter, be sure to put the date and signature, and the signature should be only of an authorized person (a legal entity additionally puts its seal).

Letter of guarantee form

The form of a letter of guarantee, which is drawn up on behalf of a legal entity, must contain all its details (full and abbreviated name, TIN, OGRN, address, telephone).

If the document is drawn up on behalf of an individual, then the order of writing is arbitrary.

Letter of guarantee - how to write?

The letter is written in simple writing, either on the official letterhead of a legal entity or on plain paper by an individual.

Depending on the specific situation, the guaranteeing party must write the terms and, if necessary, the means of fulfilling the obligation assumed by it.

Of course, a letter of guarantee is not a binding document, as it is not of a normative nature. However, when compiling it, the parties hope for the decency and diligence of the debtor. That is, these relationships are based on trust.

Example of a letter of guarantee

Download letter of guarantee

Director of Horns and Hooves LLC

Ivanov Igor Viktorovich

from Petrov Vladimir Ivanovich,

residing at:

Ulyanovsk, st. Lenina, d. 1 apt. one.

Contact phone: +7 111 111 11 11

Letter of guarantee

I, Vladimir Ivanovich Petrov, undertake to pay for the work performed by Horns and Hooves LLC, in accordance with the service agreement dated May 16, 2014 No. 2 in the amount of 16,500 (sixteen thousand five hundred) rubles by May 15, 2015.

Painting (decoding)

How to write a letter of guarantee for payment of a debt? What does a sample letter of guarantee for payment for goods, works and services look like?

When there is no absolute certainty that the contractor, buyer or customer will fulfill their promises, and verbal guarantees are not enough for you, you can demand a letter of guarantee containing written guarantees of performance of obligations, confirmed by signature and seal.

How to write a payment guarantee letter: sample writing

Most often, letters of guarantee are drawn up if it is necessary to guarantee the fulfillment of obligations to pay for goods and services. A letter of guarantee for payment helps to reach an agreement with the supplier, in other words, to recognize the debtor for payment arrears.

To correctly write a letter of guarantee, you must adhere to formal business style. This document is drawn up on a sheet of A4 format, or, if available, on a specially designed letterhead of the organization, with its name, logo and all the necessary details. When writing a letter, you should follow the general rules business correspondence and business standards. A letter of guarantee should be distinguished by unambiguous wording, transparency and clarity of intentions of the “guarantor”.

A letter of guarantee drawn up by a legal entity must contain the following information:

Standard details business letter, the date of the document and the outgoing number.
The amount of the amount to be paid;
Details of the main document - the grounds for the occurrence of debt (agreement, invoices, acts of acceptance and transfer);
Terms (date) of payment;
Bank details of the debtor;
The amount of fines and penalties that are imposed on the payer in case of improper performance of obligations;
Any other information relevant to the parties to the transaction.

The document is “sealed” with the personal signature of the compiler and the corporate seal of the organization. Unlike other types of letters of guarantee, the letter of payment is also signed by the chief accountant, if there is an appropriate unit in the state.

Guarantee letter sample on payment for goods: sample letter

Let us give an example (sample) of a letter of guarantee from a legal entity to a legal entity.

The letter of guarantee is drawn up on company letterhead (if available), and an outgoing number is assigned to it.

General Director of NIKO LLC
Prosvirova E.N.
From the director of OAO Metallurg
Ezhova P.P.
Tel. 89634567843

Letter of guarantee

OJSC Metallurg guarantees to pay the debt for the received goods - bearings in the amount of 125644 rubles by December 23, 2018 in accordance with the terms of the main contract No. 65 of September 12, 2019 to a single personal account 1667877777.
In case of non-compliance with the obligation to pay the specified amount in due time, OJSC Metallurg will be obliged to pay penalties in the amount of 1% of the amount of the debt for each day of delay in payment.
02.11.2019
Head of the enterprise ___________ Ezhov P.P.

Chief Accountant * ___________ Anisimova A.V.

(signature) (signature transcript)

* if Chief Accountant is absent at the enterprise, it can be noted: we inform you that there is no position of chief accountant in (company name).

Sample letter of guarantee for payment for services and works

Let's give an example of writing a letter of guarantee from an individual to an organization.

Director of Shield and Sword LLC
Ivanchenko Ilya Mikhailovich
from Petrenko Vladimir Vladimirovich,
residing at:
Volgograd, st. Gafuri, d. 15 apt. 13.
Contact phone: +7 555555555

I, Petrenko Vladimir Vladimirovich, undertake to pay for the work performed by Shield and Sword LLC, in accordance with the contract for the provision of services dated April 18, 2018 No. 2 in the amount of 18,600 (eighteen thousand six hundred) rubles until July 19, 2018.

Painting (Petrenko V.V.)

You can download a sample letter of guarantee for payment for services on the Internet or simply copy the text from this page.

A letter of guarantee to pay for work is written similarly to a letter of service.

Letter of guarantee, sample on the performance of work

This letter usually confirms the intention to complete the work under the contract within a certain period of time.

Director of StroyTechGazprom LLC
Semenyuk to Stepan Sergeevich
from MontazhNaladka LLC
Moscow, st. Kovalevskoy, d. 15 apt. 13.

MontazhNaladka LLC guarantees the performance of works, stipulated by the agreement 25/15 dated April 21, 2019, concluded between MontazhNaladka LLC and StroyTechGazprom LLC until October 24, 2018.

Painting (Petrenko V.V.)

Legal meaning of a letter of guarantee

What is the legal significance of a letter of guarantee?

The letter of guarantee has a number of main tasks:

is a recognition of debt (and this is connected, among other things, with proving and running the statute of limitations);
confirms a certain amount of debt of one counterparty to another, as well as other circumstances;
can confirm the fact of the conclusion of an agreement between counterparties (as evidence).

This document can be considered one of the options for securing obligations and is used not only in business relations of legal entities, but also in the course of interaction between citizens and individual entrepreneurs(individuals). Being one of the types of business correspondence documents, a letter of guarantee contains a written confirmation by one of the parties to the transaction of the fulfillment of certain conditions or actions in the future.

Often, letters of guarantee guarantee the fulfillment of any obligations that do not contradict the current legislation: for example, the conclusion of an agreement within a certain period, confirmation of any information, for example, about the organization’s current account, fulfillment of obligations, works, provision of services or delivery of products.

Legal force of the letter of guarantee

The Civil Code of the Russian Federation does not contain legislative norms regulating the concept of a “letter of guarantee”, therefore this document is rather not so much an official confirmation of the fulfillment of obligations as a measure psychological impact on the counterparty, reflecting the seriousness of intentions, and also serves as evidence in court.

But does this mean that the letter of guarantee has no legal force? Based on the legal practice that has developed in the Russian Federation, it can be concluded that the legal force of such a document directly depends on its content and correct execution. To give the letter the force of a contract, it is worth referring to articles 435-443 of the Civil Code of the Russian Federation. If, for example, the supplier intends to deliver goods or provide a service, he can send a letter of guarantee to the customer with a proposal for the forthcoming delivery (offer), and if the customer gives a positive response to this proposal (acceptance) in writing, such documents can be considered in as evidence of contractual obligations that are legally binding in the event of litigation. The main thing is that the offer contains essential conditions for the provision of services, performance of work or delivery of goods. For example, a clear list of goods, delivery times, types of services and the term for their provision. Without the presence of such conditions, the offer may be recognized as insignificant.

Important: Arbitrage practice on the issue of letters of guarantee, is diverse, in each case the legal force of the letter depends on the content of the document, the positions of the parties in the case and other factors. Therefore, a letter of guarantee should not be considered a reliable legal guarantor of the fulfillment of obligations, and, if possible, it is best to replace it with a guarantee agreement.

The only “plus” of a letter of guarantee is the fact that it interrupts the statute of limitations. For example, after the creditor has received a letter of guarantee acknowledging the existence of a debt, the limitation period, provided for by the general rule of 3 years, is recalculated.

Form of guarantee letter for payment

The form of a letter of guarantee does not imply special legislatively developed norms. Therefore, the form of the document must correspond general rules business correspondence and contain the main elements of a business letter - registration number, details of the sender, addressee data, signatures, etc.). If an organization often uses letters of guarantee in its practice, in this case it is advisable to develop special letterheads. If there are no such forms, or the letter is drawn up by an individual, the form of the letter of guarantee may be arbitrary.

How to present a letter of guarantee

There are several ways to send a letter of guarantee to the recipient:

1.Personally. In this case, the addressee must sign for receipt of the document.
2. By postal service - by registered mail with acknowledgment of receipt.
3.Via fax or e-mail.

Of course, the most preferred option is the first or second. The third option is acceptable if it is possible to reliably establish the owner of the e-mail box (for example, if e-mail addresses are clearly specified in the contract between counterparties).

The material was prepared by order of the law firm "Dominium"

The purpose of letters of guarantee is to provide written guarantees to recipients. They confirm the agreed conditions or promises, intentions or actions of the sender related to the interests of the addressee.

Letters can be addressed to an individual or organization. They are a document containing guarantees, even if the word "guarantee" itself is not present in the text. Such letters can confirm the deadlines for the completion of work, payment for the work performed or products received, the quality of the goods supplied or the work performed, delivery times, and so on. Such reservations are necessary in cases where one party is not sure about the implementation of the agreement.

These items constitute the content of the letter or are part of it. The letter of guarantee is of a legal nature and, in terms of status, corresponds to documents of a contractual nature (additional agreement, contract, etc.).

Often letters are provided to confirm the payment made. Here they indicate a link to the number of the invoice or contract on the basis of which the payment was to be made. In addition, letters serve as a document for third parties and are accepted by the bank as collateral for a loan (confirm that the addressee has received the necessary amount to repay it).

For example, when registering legal entities, a letter of guarantee is sufficient to provide a legal address, since it is impossible to conclude an office lease agreement.

The document is distinguished by accuracy, clarity and unambiguity of wording, as it tells about the provision of guarantees on behalf of or on behalf of official or organizations. It indicates the type of operation or the complete procedure that will be carried out.

Letters begin with a statement of the essence of the guarantees provided to the addressee, for example:

We hereby guarantee...

In other cases, they contain a statement of the reasons why the author declares his readiness to provide certain guarantees to the addressee. Here the statement is contained in the final part, for example:

We guarantee full and timely payment

Characteristic document - along with the signature of the director (author), there is the signature of the official responsible for managing financial and other monetary issues. When sending a letter as an obligation to pay for a service, purchase, etc. the bank details of the paying company are indicated in the text.

Characteristic phrases of the letter:

We guarantee…
We hereby guarantee…
The company "Name" guarantees ...
Pay on time.... guarantee...etc.

Letters of guarantee are drawn up according to the general rules for drawing up.

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About that, it will be interesting to those persons who are interested in receiving some kind of supporting document from the debtor. In it, the borrower undertakes to perform certain actions within the framework of the mutual relations of the parties. A letter of guarantee is used in various fields, we will talk about how to write a letter of guarantee below. The letter of guarantee is a business transaction document compiled by one of the parties (or an individual) during the transaction, which contains information confirming compliance with the agreed conditions, as well as the performance of any actions.

The letter of guarantee is some way of securing obligations. Not only legal entities are interested in how to write a letter of guarantee, sometimes individuals, also need a document of this type.

The letter of guarantee is relevant in the following areas:

Labor law. In this case, upon admission to labor activity write a letter of guarantee. As a rule, it is required when submitting a package of documents to the FMS for migrant citizens.
Contract law. There are many nuances that involve writing such a letter. For example, a lease, loan agreement, a guarantee document from the owner of the premises or on payment of a debt, etc.

Letter of guarantee form- is arbitrary, so it is not at all difficult to compose, and the content is based on a specific situation.

There are several ways to send a letter of guarantee to a second person:

1. By registered mail.
2. Personally in hand. In such a case, the party that received the letter must sign the second document.
3. By email.

How to write a letter of guarantee

The law does not provide for the rules for compiling a letter of guarantee, however, when filling out the form, it is advisable to pay attention to the following points:

Without fail, the recipient of the document is prescribed, namely his full name or full name or legal name. face, phone, address, and other information;

The body of the letter assumes a complete description - for what reason the legal relations of the parties arose, what exactly this letter provides, within what time frame the specific actions described in the letter of guarantee will take place, etc.;

You can attach additional documents to the drafted letter if you consider that the recipient should familiarize himself with this information;

If the letter of guarantee is composed of several pages, then they must all be numbered and stitched, or you can put a signature on each page;

In most cases, a letter of guarantee is written in response to any claim, so this fact must be reflected in the text of the document;

Be sure to put a signature and date at the end of the document, while the signature is only affixed by an authorized person (an additional seal is required from a legal entity).

Letter form

To correctly write a letter of guarantee, you need to familiarize yourself with its form. It is compiled on behalf of the legal person and must contain all the details (abbreviated or full name, PSRN, TIN, phone number, address). If the document is written in physical face, then arbitrary writing order is allowed.

How to write a letter of guarantee?

It is allowed to draw up a document in writing or on an officially approved form of a legal entity. face, or on plain paper physical. face. The guaranteeing party must write certain terms depending on the specific situation. If necessary, you can describe the methods of implementation that the second party undertakes to implement.

Of course, a letter of guarantee is not considered a document that is mandatory for implementation, since it does not have a regulatory character. However, when writing it, both parties hope for honesty in the performance of the debtor. In other words, such documentary relationships are entirely based on trust.

Example of a letter of guarantee:

Director of JSC "Evrostroy"
Kislichenko Oleg Viktorovich
from Panov Sergey Petrovich
residing at:
Penza, st. Gorky, d. 2 apt. 8
Contact phone: +7 111 258 23 58

Letter of guarantee

I, Panov Sergey Petrovich, undertake to pay for the building material received from Evrostroy OJSC, in accordance with the contract for the provision building materials dated April 17, 2015 No. 3 in the amount of 20,500 (twenty thousand, five hundred) rubles within the agreed period until July 20, 2015.
15.04.2015

Signature (decryption)

We have tried to look at it in as much detail as possible. how to write a letter of guarantee, we hope the presented material will help you in any life situation.

It is no secret that in the era of commodity-money relations, it was required, and is still required to this day, a guarantee that each of the parties will fulfill its obligations under the transaction. One of the documents with which you can guarantee something (in fact, promise) is a letter of guarantee.

A bit of history

In one form or another, letters of guarantee have almost always existed. As an example, IOUs, known since ancient times, reflecting the intention of one party to pay the debt by a certain date, and the right of the other party to collect this debt after the specified period.

In ancient Rome, debt obligations were displayed in an analogue of a modern income and expense book by special people. There were receipts in Ancient Greece.

In medieval Italy, another type of letter of guarantee arose - a bill of exchange. An example that has survived to this day is an interest receipt of 1339:

« Barthalus & Co. In Pisa

In the name of the Lord Amen. Barthalus & Co. sends his regards to Barna from

Luhi & Co. Avignon.

Co. From Lukha 312 ¾ gold guilders, which we received today from

Tacredo Banachmunty and Co., accruing 4 ½% in their favor, and credit this amount

Source: Edronova V.N., Mizikovsky E.A. "Regulation and accounting of operations with bills of exchange". M., Finance and statistics, 1996. -128

The essence of the letter of guarantee

As the name implies, a letter of guarantee is designed to guarantee one party to the other party to perform certain actions within a certain period of time. Accordingly, any letter of guarantee must contain the following details:

letterhead (optional, but more solid);
parties - a guarantor and a beneficiary (for example, a debtor and a creditor);
in the body of the letter - a promise of one party to perform certain actions, as well as the timing of their completion;
according to the rules of office work - the outgoing number of the letter;
date of the letter, signature of the official, his full name, position;
company seal;
if the signatory is by power of attorney, then information about this power of attorney and its copy are in the appendix. Printing in this case is not put.

Read also: How to flash documents for the tax office and whether it is necessary to flash the charter when registering in 2019

Also, it is necessary to indicate the contacts, details and address of the guarantor party.

Sample letters of guarantee

Here we will give different examples of letters of guarantee, for the purpose of your acquaintance. In general, the essence here is the same everywhere - one side guarantees something, the other is simply the recipient of this guarantee.

Letter of guarantee to the legal address

For the initial state registration of a company, or when “moving” an already existing one, among the set of documents submitted to the registrar, there must be a letter of guarantee from the owner of the legal address. A sample letter would look something like this:

Romashka LLC
Letter of guarantee
Hereby Romashka LLC, represented by Director Sergeev Mikhail Mikhailovich, guarantees to provide non-residential premises at the address:

Moscow, Projected passage 5678, house 56, building 5, office 67.

as the address of the location and location of the sole executive body, for the purposes of state registration of the Vulkan Limited Liability Company.

Accordingly, the guarantee of the owner of the premises is expressed here to provide this premises as a legal address for the future company.

Letter of guarantee for the supply of goods

Alternatively, a guarantee for the fulfillment of contractual obligations can be expressed in a letter of guarantee. As an example, here is a sample letter of guarantee for the supply of goods:

Romashka LLC
OGRN _____________ TIN / KPP_______________ Address: Moscow, st. Elektrozavodskaya, 45, bldg. 2, office 15/5
Letter of guarantee
Hereby LLC "Romashka" represented by Director Sergeev Mikhail Mikhailovich guarantees LLC "Buttercup" (OGRN _____, TIN _____) to supply goods under contract No. ___ dated __.__.20__. in accordance with the sent specification dated __.__.20__, up to 08/01/2019.

CEO Romashka LLC ____________/M.M. Sergeev/

Here, as we see, the supplier's guarantee is expressed to ship the goods within a certain period.