How to make applements correctly apply. Simple rules for the success of the mobile application

Many managerial documents have applications - their presence is said in the text of the main document. Tell how to make an application to the document.

Documents on the topic:

Appendix to Documents: 2 types of registration

The application to the document may be:

independent, finally decorated and current document - a copy of the organization's charter, a copy of the staffing of the organization, signed and registered copies of the contract sent by the counterparty
draft document - decisions or orders;
part of the document that discloses the content of certain provisions of the main document - a list of members created by the order of the Commission's head, which is an application to this order, or an action plan, which is approved by the order.

There are two types of communication between the main document and the applications to it:

The main document and application are associated with the need to send documents, that is, document flow.
The main document and application are connected by content.

To the first point, for example, applies to it. To the second type belongs, for example:

contract and application to it in the form of cost estimates, calendar or other document;
order and plan of events or a list of members of the Commission, revealing the content of the relevant paragraphs of the administrative part of the order;
order and approved by this order the regulations, which is an application to the orders.

In the first case, the accompanying letter and application documents make up a single set of documents, in the second case, the main document and application documents are parts of one document. Depending on how the main document and applications are associated, a mark about an application is drawn up differently. Consider in more detail each type of application design.

Support letter with an application mark

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How to make an app when the main document and applications are related to the need to ship

Consider the first option when the main document and applications are combined. Make it mainly to ensure the shipment of the addressee of documents that are independent and are not related to the content of each other. Since the accompanying letter is sent to documents with independent character, which can be finally decorated documents or prepared documents of documents, making any additional marks or put additional details on these documents it is impossible. In this regard, a mark on the availability of applications containing applications information is affixed on the accompanying letter.

Mark about the availability of the application

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Application registration to the letter must comply with the requirements. GOST R 7.0.97-2016 "Organizational and administrative documentation. Requirements for paperwork "(approved by order of Rosstandard from 08.12.2016 No. 2004), hereinafter - the standard. And, although GOST R 7.0.97-2016 provides several options for the design of the mark, in practice there are situations not provided for by the standard. In this regard, it makes sense to consider all situations as envisaged and not stipulated by the standard.

Cases of application of applications to the letter, which provide for GOST R 7.0.97-2016

The standard establishes the procedure for making a mark on an application in accompanying letters and other information and reference documents for the five most common cases.

№1. The application is named in the text .

Sample application mark in text text

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№2. The application is not named in text or applications several. Indicate the names of the application documents, the number of sheets and instances of each application

Several applications in the text of the letter

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Number 3. Application (applications) is discarded. In this case, the number of sheets do not indicate: "Appendix: Nir Report in 1 Ex."

№4. Application registration when D. the application that is an application has an application with independent numbering: " Appendix: Rosarhiva letter dated 06.06.2010 No. 02-6 / 172 and an application to it, only 3 liters. "

If the application is sent not to all the address specified in the document, but only the main addressee, the application mark is drawn up as follows: "Appendix: for 3 liters. In 5 copies. Only in the first address. "

№5. An application is a separate electronic medium. "Appendix: CD in 1 copy. " At the same time on the liner - the envelope in which the medium is placed, indicate the names of the documents that are written to the media, and file names

Non-standard cases of application design to the accompanying letter

№1. The application is sent not to all of the address specified in the document.: « Appendix: 2 liters. in 2 copies. Only in the first address. "

№2. The application is sent to the addressee without leaving the copy in the sender's affairs: « Appendix: 2 liters. Only addressee, cop. only".

Number 3. The application contains limited access information. - Documents containing a service secret with a vulture "for official use", a commercial secret with a vulture "Commercial Mystery" or other confidential information with "confidentially" or "strictly confidential" chemicals or other : "Appendix: an expert opinion on the readiness of the infrastructure for the development of oil fields on the shelf Barents Sea No. 24/1 CT, commercial mystery, 25 liters. in 1 copy. "

Application design when the document and application are connected

Consider the design of applications in cases where the main document and application are connected. This kind of application may have a variety of documents:

administratives - decisions, decisions, orders, orders;
any kind of contracts, especially civil law;
various acts - checks, revisions, expertise, plans, programs, reports.

Since in this case the document application is an integral part of the main document, the setting about the availability of the application is also present in the main document, and in the application document, but they are different, not as in the accompanying letters.

As a rule, when making the main document in the relevant document, a link to the application is given.

Fragment of the order of the order with the application mark

Mark about the application in the text of the instruction manual

Download sample in log

When applications are several, on each application to the main document, make up an application mark on the form set by GOST R 7.0.97-2016.

Requisites "Annex" in Appendix to order

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The word "application" can print with capital letters with sign number. It is also allowed to center the lines of the props relative to the longest string.

An application mark on the application document to the instruction manual

If the application is a document approved by the Regulatory Document, for example, by order, along with a marking of an application on an approved application, an alignment should also have a claim. Since the vulture also contains a reference to the main document, guidelines for the development of instructions for office work in federal executive bodies (appliance. Order of Rosarhiva dated 23.12.2009 No. 76) provide for the following: if the application to the document is an approved document (provision, rules, instruction, instruction, Regulations, etc.), in the upper right corner, they put the mark on the application below - the document's assertion is the assertion. Sample - below.

Appendix No. 1.

Approved

order of Rosarhiva dated 12.11.2009 №125

Registration of applications to the contract: sample

Similarly draw up applications to contracts, acts, plans, reports and other documents. Annex to a contract according to GOST may be issued as a continuation of the numbering agreement, or issued as a separate document. In the text of the contract, there must be references to all additions attached to the contract with the indication of their number, paragraphs and subparagraphs. If there are several applications, then they all begin with a new sheet with compulsory writing in the upper right corner "Appendix" and the indication of the details of the contract.

Mark about the availability of the application - props containing information about the additionally accompanying document (documents). one

Mark about the availability of the application (requisite 21), named in the text of the letter, are drawn up as follows: 2

If the letter has an application that is not named in the text, then specify its name, number of sheets and the number of copies; If there are multiple applications, they are numbered. 3.

Fig. one.
An example of the design of the details "Marker on the availability of an application" in the letter

If applications are dropped, the number of sheets do not indicate. four

If another document is attached to the document, which also has an application, mark on the presence of an application is drawn up as follows: 5

a letter of Rosarhiva dated 05.06.2003 No. 02-6 / 172 and an application to it, only 3 liters.

If the application is sent not to all the addresses specified in the document, the mark of its presence is drawn up as follows: 6

Appendix: 3 l. In 5 copies. Only in the first address.

In annex to the administrative document (resolution, order, order, rules, instructions, regulations, decision) on its first sheet in the upper right corner, "Appendix No." is written with the name of the administrative document, its dates and the registration number. 7.

If the application is one, the sequence number is not specified. eight

An expression "Appendix No." is allowed to print with capital letters, as well as centen this expression, the name of the document, its date and registration number relative to the longest string. nine

The requisite "mark on the presence of an application" is drawn up from the field without paragraphs. If the application name takes several lines, it is printed through one line interval. If there are multiple application name applications, 1.5-2 interval intervals are separated from each other. 10

The layout of the props of the "mark on the presence of an application" is shown in Figure 2.

__________
1 GOST R 7.0.8-2013. System of standards on information, librarianship and publishing. Discovered and archival business. Terms and Definitions. - Introduction 2014-03-01. - M.: FSUE "Standinform", 2014. - Paragraph 68.
2 GOST R 6.30-2003. Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for paperwork. - Introduction 2003-07-01. - M.: Gosstandart of Russia: Publishing House of standards, 2003. - paragraph 3.21.
3-7 there. - Paragraph 3.21.
8 Organizational and administrative documentation. Requirements for paperwork: Methodological recommendations for the implementation of GOST R 6.30-2003. / Rosarhiv; VNIIDAD; Sost: M.L. Gavlin, A.S. Krasavin, L.V. Kuznetsov et al.; Society. ed. M.V. Larin, A.N. Sokova. - M., 2003. - 90 p.
9 GOST R 6.30-2003. - Paragraph 3.21.
10 Kuznetsov S.L. Modern technologies of documentation management management: 2nd Edition, recycled and supplemented. - M.: Publisher "Termika", 2014 - 288 p.

Additional Information:

How to issue an application to the document

By creating one document, we often face the need to attach another to it. To the accompanying letter, it is clear, we attach everything that we list in it. But there are also orders for core activities, and contracts, and many other documents. How to make an application to the accompanying letter, including on electronic media? How to make an application to order and how to make a mark on the application itself? Look answers to these questions in the article.

Registration of an application to the accompanying letter

As you already know, the documents are customary to send the addressee along with the accompanying letter, which is a kind of warranty that the sent information is in full. Let's talk about how it is correct and in full compliance with the rules of office work to issue an annexes to accompanying letters.

"The mark on the presence of an application called in the text of the letter is drawn up as follows:

If the letter has an application that is not named in the text, then specify its name, number of sheets and the number of copies; If there are multiple applications, they are numbered, for example:

If applications are dropped, the number of sheets do not indicate.

Appendix: Rosarhiva letter dated 05.06.2003 N 02-6 / 172 and an application to it, only 3 liters.

Appendix: 3 l. In 5 copies. Only in the first address. "

If we are talking about the application of documents, then the information provided is simply exhausted. And if you attach information on electronic media? Nothing needs to be invented, we do in full compliance with GOST:

Appendix: Regulations on the management of regional lending on a flash card in 1 copy.

The number of applications, as you see, do not specify, since there is no danger that several of them will be lost. It is enough to specify the number of information carriers.

Finally, if you sends information and in paper, and in electronic, writing accepted as:

2. The same on the flash card in 1 copy.

Thus, the accompanying letter and applications to it are independent documents, each of which has its own registration data. In the text of the accompanying letter, we write: "We send you a contract of 03.05.2013 No. 45", after which the letter receives its own index - the outgoing number. Letter and applications to it can exist without each other.

Application registration to other documents

We are talking about applications to contracts, orders for the main activity, instructions, etc. They are issued somewhat differently than those that were discussed above.

If the document assumes the availability of an application, then references to it must already be in the text of the order, contract or instructions.

For example, references to an application in the instructions for office work:

Documents are registered in the logging log of incoming documents (Appendix 10).

or in the order of the main activity:

2. Working Group to collect information on form No. 1 (Appendix No. 1 to this order).

or in the contract agreement:

3.2. The list of materials and equipment provided by the Customer to perform the work is specified in Appendix No. 1, which is an integral part of this Agreement.

Therefore, if the document is planned to be attached to the document, but this application must be referred to in the document. Applications and a document (in contrast to the case with the accompanying letter) are one here. Without applications, no one can worry with the order, and the applications themselves are not needed without an order.

In itself, the application does not receive any marks if sent to the addressee along with the accompanying letter.

In the second case, when the document and the application to it are inseparable from each other, the applications receive marks.

How to do it, will again tell us GOST R 6.30-2003:

"In annex to the administrative document (ruling, orders, orders, rules, instructions, regulations, decisions) on its first sheet in the upper right corner," Appendix N "is written with the name of the administrative document, its dates and registration number, for example:

by order Rosarhiva

from 05.06.2003 N 319

An expression "Appendix N" is allowed to print with capital letters, as well as centen this expression, document name, its date and registration number relative to the longest string, for example:

thebestSecretary.ru.

Some subtlety application design

Where exactly in the documents it is necessary to place the props "mark on the availability of an application"?
Is it always on the first sheet of the application in the upper right corner you need to make an inscription "Appendix" with an indication of the document, its dates and registration number?

Answers to these questions can be found, but in other documents. Let's try to do it together.

Where to position the props "mark on the availability of an application"?

As is known, the application A GOST P 6.30-2003 contains schemes for the location of the details of organizational and administrative documents. If you look at them, you can come to the conclusion that 21 the props "mark on the availability of an application" must be in the range of 60-40 mm from the boundary of the bottom (see Figure 1). In fact, it is not. The boundaries that in these schemes are marked by a dotted line, allowed to move and upwards and down. Moreover, there are cases when registration of requisition « Mark about the availability of the application"In the range of 60-40 mm from the boundary of the lower field, it may lead to deposits (see example 1).

Imagine a situation where the letter-notification letter is issued on holding a conference, consisting of two pages, and the text on the second page takes no more than one fourth of the total sheet area. Accordingly, if props « Mark about the availability of the application»To position in the range of 60-40 mm from the boundary of the lower field, then a lot of free space remains between this props and text (see Figure above). Just at this free scene "Clear crafts", both from the organization - the author of the document, and from the address of the recipient organization, can, previously practicing, add any text that will allow them to get their benefits. At the same time, the management of both organizations may not even know about making any addition to the text of the letter. Compare two options for one letter on this turn.

So, so that no one can add any new text to the already signed document, It is necessary to have closer to the border of the lower field, and after the text of the document. Moreover, the indent must be 2-4 of the line interval, the amount of incitement is recorded in the methodological recommendations for the implementation of GOST R 6.30-2003 1, which were published by the GOST developer - the All-Russian Research Institute of Documentation and Archival Research Institute (VNIIDAD). 2.

If you once again look at the location of the props of organizational and administrative documents (see Figure 1), it can be noted that props 21 - "Marker on the availability of an application" and props 22 - "Signature" Locked on the same level. However, the signature should be placed under the props "mark on the presence of an application" After 2-4 intervals. This should be done so that no one can add some application to the document after signing the document.

Speaking of location requisites "Marker on the availability of an application"It is worth noting another number of moments. If you look at the part 6.30-2003 fragment, published at the beginning of the article, you will see that there are examples of registration, where it is clearly seen that the requisite in question is located on the border of the left field with indentation. . At the same time, in the text of the GOST there is no clear instructions. But in the methodological recommendations for the introduction of the GOST R 6.30-2003, they are, and that's what is written there:

Thus, it can be concluded that the location of us is correct in Example 2 will be correct.

In which organizational and administrative documents can this be used by the "mark on the availability of an application"?

In the text of the GOST R 6.30-2003 states that props "Marker on the availability of an application" It may be issued in letters (see paragraph 3.21, which is presented at the beginning of the article). That is, if the letter contains any attachmentThis requisite must be issued at mandatory. At the same time, in the accompanying letters, the main purpose of which is to send documents that do not have an address part, Props "Marker on the availability of an application" should always be issued (see example 2).

Also props « Mark on availability", If necessary, may be present in the following types of information and reference documents: certificates, report notes, explanatory notes, service notes.

But there are types of organizational and administrative documents in which props « Mark about the availability of the application"Not issued, because Annex information is indicated directly in the text. This is stated in the methodological recommendations for the introduction of the GOST R 6.30-2003 and in the Model Instructions for Customs Management in the federal executive bodies. Such documents, for example, refers to the Protocol.

Props « Mark about the availability of the application"Not issued in administrative documents: orders, orders, instructions, decrees and decisions.

Usually, if there is a reference or analytical application (graphics, schemes, tables, tables, lists), then references are given in the text in the corresponding paragraphs of the administrative part: "(Appendix 1)", "(Appendix 2)" or "according to the annex 1 "," according to Appendix 2 ". If the application to the administrative document is an approved document (position, rule, instruction, etc.), in the relevant paragraph of the administrative part there is a mark: "(attached)" (see example 3).

Is it always on the first sheet of the application necessary to make the inscription "Appendix"?

Is it always on the first sheet of application in the upper right corner inscription « application»3 With an indication of the document, its dates and registration number? At first glance it seems yes. But it is not. Therefore, many make mistakes when they affect this inscription on all applications without parsing.

Consider cases when inscription "Appendix" With the document, its dates and the registration number should not be stapped.

First, it is inexpedient when you send any an independent document that does not have an address part, along with the accompanying letter .

You need to send a draft contract for signing. The contract does not provide for the address part, and so that in the correspondent organization it quickly reached the desired official, the accompanying letter is preparing, which indicates a specific addressee officer (see Example 2). However, the Treaty sent is an independent document, even one can say more important than the accompanying letter. That is, the contract cannot be an application to the letter. Therefore, in this case, it is incorrect and stupid in the upper right corner of the first page of the contract to make an inscription:

However, if an accompanying letter is sent, but, for example, a letter notification or an invitation letter and an application includes additional materials that were specially prepared for this letter, then the appendix should be affixed.

A letter of invitation to the meeting of the "club audit club" is being prepared (from 09/18/2006 No. 857-03 / 06), and the application for a letter is given or the meeting program. In this case, the application should make an informational inscription about how this application includes this application.

Secondly, you should not do inscription « application»On the document, which is approved by the Owner's Document. It is when making such applications most often make mistakes. And see what it turns out: there are options when there is no necessary information (Example 6) or when it is duplicated (examples 7 and 8).

Possible options for improper design are not limited. However, the rules for designing applications to administrative documents are governed by the example of decrees and orders of the President of the Russian Federation in the Model Instructions for Customs Management in the federal executive bodies.

Of the foregoing, we conclude that the approved documents should contain the requisite of the "document claim", which is drawn up according to GOST R 6.30-2003, and not the inscription "Appendix No." with the data of the Regulatory Document. But if the application is referenced or analytical (i.e., "Appendix No." should be made in its upper right corner, indicating the relevant document, its dates and registration number.

How to make apps?

For application design The following uncomplicated rules should be followed:

Applications always are issued On standard sheets of paper, and not in the form of documents.
Since the applications are not separately recorded, the details of the document "Document Date" and the "Document Registration Number" should not be issued. After all, the date and registration number of the document, to which the application relates, can be viewed in the upper right corner on the first page of the application in the inscription "Appendix ..." (see Example 5) or in the details of the "document claim" (see Example 9).

The title to the application text is printed with a camp method, at the end of the title, the point is not put. The name of the application (the first word of the application header) is highlighted in capital letters and can be printed in discharge (p about l o n e, p e r e n b, with n and with about to, etc.) . The line interval between the first line of the header and subsequent rows can be increased by 6 pt.

The application header is located under the inscription "Appendix ..." or the requisite of the "document claims" and separated from them with two to four cross-intervals.

The size of fields, fonts and interval intervals when printing applications are identical to the size applied when printing text texts.

The sheets of the application are numbered independently, starting from the second sheet. Page numbers are affixed in the middle of the top field of the sheet. At the same time, the number is written by Arabic numbers without punctuation marks (point), without specifying the word "page", its abbreviated options "Page" or with." and signs of dash.

Organizational and legal documents - instructions, rules, provisions, regulations approved by the administrative documents and are applications to them, must be signed by the head of the structural unit, which has developed this application. Other applications, if necessary, can also be signed by an authorized officer. If the application is not signed, it is advisable to finish it with a horizontal feature located in the center of the text at a distance of about 3 line intervals. The length of the feature should be several centimeters. This simple intake will insure from adding any text to the end of the application after signing the main document (see Example 5).

We present a sample of the correct design of the first page of the Regulation on the structural unit, which is an application to the administrative document (see Example 9).

Finishing the article, I would like to note that in case of issues related to the design of documents or the organization of work with them, it is better to look for answers in several regulatory documents or sources at once, and not to stop on one. Only so you can get the most complete answer to the question.

1 Organizational and administrative documentation. Requirements for paperwork: Methodological recommendations for the implementation of GOST R 6.30-2003. - VNIIDAD. - 2003.

2 The location of some details that should be executed only in specific areas of the document page, are indicated directly in the text of the GOST R 6.30-2003 and the above guidelines. Such details include: "document coordination visas", "mark on the execution of the document and the direction of it in the case", "mark on the arrival of a document into the organization", "electronic copy of the document".

3 With multiple applications, they are numbered, i.e. The inscription "Appendix" should include the "No." sign and the sequence number of the application (see Example 5).

4 Exceptions are independent documents that do not have a targeted part are sent with a supporting letter to a third-party organization (see Example 4) and are specified in the letter as an application. These documents are issued standard, i.e. According to the rules applied to certain types of documents.

www.delo-press.ru.

Applications to documents

Registration of the details "Marker on the presence of an application"

When applying for documents to documents, the requisite "mark on the availability of an application" is used. The requirements for the design of this details are established by GOST R 6.30-2003 "Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for paperwork. "

The mark of the availability of an application called in the text of the letter is made as follows:

Appendix: 5 liters in 2 copies.

Appendix: 1. Regulations on the management of regional lending by 5 liters. in 1 copy

2. Rules for the preparation and registration of documents of regional lending to 7 liters. in 2 copies.

If applications are dropped, the number of sheets do not indicate.

If another document is attached to the document, which also has an application, mark on the presence of an application is drawn up as follows:

Appendix: Rosarhiva letter dated 06.06.2003 No. 02-6 / 172 and an application to it, only 3 liters.

If the application is sent not to all the addresses specified in the document, the mark of its presence is drawn up as follows:

In the annex to the administrative document (ruling, orders, orders, rules, instructions, regulations, decisions) on its first sheet in the upper right corner, "Appendix No." is written with the name of the administrative document, its dates and registration number, for example:

from 05.06.2003 № 319

to the order of the Ministry of Health of Russia

from 05.06.2003 № 251

Separate application issues

The State Standard provides requirements for the design of applications in the accompanying letters and in administrative documents, but applications are issued in other documents, in addition, when issuing documents, questions often arise, which are not reflected in the standard. Consider some of them.

When making administrative documents in the relevant paragraph of the administrative part of the document, it is necessary to make a link to the application. It is drawn up as follows:

- If the application is one thing:

In accordance with the decree of the Government of Moscow dated January 21, 2003 No. 18-PP "On the structure of the executive authorities of the city of Moscow", the Government of Moscow decides:

1. To approve the Regulations on the Committee on Relations with Religious Organizations of the city of Moscow (Appendix).

- If applications are several:

In connection with the formation of the Moscow Government apparatus in accordance with the law of the city of Moscow dated November 21, 2001 No. 63 "On Amendments and Additions to the Law of the City of Moscow of February 26, 1997 No. 5" On the Government of Moscow "" Government of Moscow decides:

1. To approve the provisions:

- on organizational and analytical management of the Government of Moscow (Appendix 1);

- on the legal administration of the Government of Moscow (Appendix 2);

- on managing the organization of work with the documents of the Government of Moscow (Appendix 3);

- on the protocol department of the Government of Moscow (Appendix 4);

Each application is drawn up a mark on the applied form:

to the Government Decree

The applications to contracts, acts, plans, reports and other documents (non-accompanying letters) are made in the same way. In the text of the document, the appropriate section of the text contains a link to the application, and on the application - the application mark:

to the sales contract

When making a mark on the presence of an application in the accompanying letters, the word "application" is printed directly under the text, without a red row, the additional interval from the text is not separated:

We send for consideration a program of training from anti-crisis management specialists, as well as a cooperation agreement in the preparation of these specialists.

Appendix: 1. Program for training from 8 l anti-crisis management specialists. in 1 copy

2. Cooperation agreement for 3 liters. in 2 copies.

When making reference applications to administrative, planned, reporting and other documents, applications should be issued as full-fledged documents, that is, there must be a name of the type of document (certificate, schedule, summary, list, list, plan, etc.), header to document text , eg:

Certificate of tax deductions

Certificate of the amount of the company's debt

List of members of the Commission for Evaluation of the Company's property

The schedule of execution of work under the contract

Plan of measures to implement the Decree of the Government of the Russian Federation from ... № ... "Oh ..." and etc.

Applications are visited by officials responsible for their preparation.

Registration of applications for writing: all subtleties and nuances

Articles on the topic

Registration of applications to the letter is required if you need to send additional documents with it. This is necessary in order for the addressee to receive all the information sent to it in full and, if necessary, quickly answered.

Applications have many managerial documents and, of course, accompanying letters. And the application can be both a separate document and its part. In our article we will deal with the rules for making applications to the letter, because it is not so simple as it may seem.

From this article you will learn:

Whether to draw up a list of attached documents on a separate sheet;

Rules for registration of applications to the letter, according to GOST;

The rules for making a mark on the application when sending documentation not only on paper or when sending confidential documents;

General requirements for accompanying letters.

Basic rules for registration of applications for writing

- This is the direct responsibility of the secretary of the head, the personnel inspector or the clerk. Their experience, skills and professionalism provide a quick and qualitative exchange of information both within the company and with partners or regulatory authorities.

To date, the GOST R.6.30-2003 operating in our country and the typical instructions for office work provide for two variants of such decorations, namely:

The application is mentioned in the document itself, for example: an order for approval of a staffing schedule with it;

The accompanying documents are contained in the accompanying letter.

In our article, we will consider the situation with the accompanying letter, since there are many nuances in the rules of their design, which you need to know every practitioner business producer.

Registration of applications to a letter in need of a postal shipment

Special importance is given to the correct design if you need to send the accompanying letter by mail. The correctness of the actions of the recorder guarantees not only what the letter comes to the addressee, but also that it will be taken note and the answer will be received. The fact is that the postal shipment is, as a rule, either completely decorated documents or their projects, so it is impossible to put marks on them. Therefore, it is necessary in the accompanying letter, in which it will contain this mandatory props of this kind of shipments. The rules for their design are regulated by GOST R.6.30-2003. Our next section will be devoted to them.

Application registration for writing According to GOST R.6.30-2003

GOST R.6.30-2003 "provides several options for issuing documents attached to the letter:

When mentioning the name of the application in the text, the mark is drawn up as follows: "Appendix on 3-sheets in 2 copies".

In the absence of such a mention, the text indicates the name of the attached document, the number of forwarded copies and sheets on which it is contained. If there are several such documents, then they are mandatory numbered. It looks like this:

1. A copy of the statute of the enterprise by 6 liters. in 1 copy;

2. Certificate of state registration of an enterprise by 1 l in 1 copy. "

If the accompanying documents are numbered and stored, then you do not need to specify the number of sheets. When referenceing an application in the text, it will look like: "Appendix in 2 copies., And if there was no such mention:" Company's charter in 1 copy. "

If the attached document goes with the application, the mark of it is affixed as follows: "Appendix: A letter of Rospotrebnadzor from 11/21/2010 No. 03 / 7-415 with an application to it, only 2 liters."

If the document attached to the letter is sent only to one of several recipients, then the mark will look like this: "Appendix: 2 liters. in 1 copy Only the first recipient. "

We listed different options for the procedure for execution of the accompanying documents for writing acting in standard situations. About how the clerk act in non-standard situations will tell our next section.

Writing the courses is a very important stage of the educational process at the University, Institute, Academy or College. Such studies are conducted by students quite often - at least once in the semester (and sometimes more often). The purpose of the student project is to consolidate the knowledge obtained in the process of studying the subject.

To carry out excellent such research wishes any student - but how to do it? Someone is trying to write off the classmate, someone - orders the implementation of the study in a special firm. We will deal with you how to make it yourself.

But if there is difficulty in generating an application, you can contact the portal experts.

Also for you we provide services for writing diploma projects, coursework, as well as other tasks.

How to write a project?

Most students are faced with such a question. Especially often they ask students of the first courses that are faced with a similar task for the first time. A good project must comply with the following requirements:

It must be relevant and significant.
Its text should be unique.
When performing courses, a certain structure should be observed.
Writing the course work should be only in GOST (the form in which you will present your research, in this case, is important as content).

Any good student project should consist of several sections:

tituer;
table of contents;
the introductory part;
main section;
final part;
list of sources;
applications.

Next, the article will discuss the section of the applications in the course. The application to the course work is the only part, which is not necessary, since the materials that are located in it can be placed in the course of writing research. But then we will look at how the term work with applications are written.

What are applications in the course?

This is a highlighted part of the project, where various graphic, tabular and other materials are placed, referenced by the author of the course work during its writing.

What materials are placed in this section?

This section should place:

various tables;
graphs and charts;
blueprints;
formulas;
photos;
maps and plans;
certificates;
reports;
questionnaires;
and many others.

In this case, it all depends on the subject, within which the study is carried out, and from the specialty on which the student is studying.

How to make an application in the course?

If you start to make apps, then you have some kind of question.

Registration of the application in the course can be performed as follows:

In the form of a selected part.
In the form of a separate document.

It is very important that references to all elements (graphs, formulas, tables) are made according to the text of the course work, otherwise the project can be finalized or reduced the rating for writing it.

For example: the results of the study are reflected in the graph (Appendix D).

Numbering in the section:

Pagination. Numbering can be through, or this part of the study can be numbered separately.
Numbering materials in the section.

If the courses are very voluminous, then applications can be divided into partitions. In such cases, in addition to alphabetic designations, applications are added from ordinal numbers. For example, Appendix D 2.1.

In addition, in large works there may be several charts, graphs or tables with one heading. In this case, each of the elements will be assigned its number. For example, Table 2.3.

How to issue headlines in the section:

Each new drawing, table or diagram is performed from a new page.
In the upper right corner is written: "Appendix" and its serial number.
Letters to designate each of the elements should be capital. In addition, they are all selected according to GOST. You can not use such letters as: H, E, O, Z, and some others in the Russian alphabet and O and I - in Latin.
They can be numbered by Arabic numbers.
The titles of the items of this section may be not only digital and confined, but also in the form of entire proposals. The main thing is that they are capacious and brief.

To find out all the requirements for application design, carefully examine the technique that the teacher will be issued. If the teacher did not give you this document - you can always ask her at the Department.

Appendix in term paper - where to find an example?

To properly arrange this part, many students are trying to find a good sample on the Internet or from their one-logs. Such a solution is not entirely correct - you copy many errors related to the design of research work. Therefore, before doing research, read the guidelines - in them you will find examples for performing and designing any part of the project.

In this article, we examined in detail how to issue an application in the course: I learned about what documents in it can be placed, and how they are issued. Now, you can write a course and protect it without problems.

At first glance, it seems that attachmentand also props " Mark about the availability of the application»It is simply impossible to make an incorrect. There is GOST R 6.30-2003 "Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for paperwork "(hereinafter referred to as GOST R 6.30-2003), which consolidates the rules for registration of details of organizational and administrative documents. And if any questions arise related to application designMost addressed to the text of the GOST R 6.30-2003.

This fragment of the document can really clarify some points associated with application design. But, unfortunately, it is impossible to find answers to all questions. For example, remains incomprehensible:

Where exactly in the documents it is necessary to place the props "mark on the availability of an application"?
Is it always on the first sheet of the application in the upper right corner you need to make an inscription "Appendix" with an indication of the document, its dates and registration number?

Answers to these questions can be found, but in other documents. Let's try to do it together.

Where to position the props "mark on the availability of an application"?

Imagine a situation where the letter-notification letter is issued on holding a conference, consisting of two pages, and the text on the second page takes no more than one fourth of the total sheet area. Accordingly, if props « Mark about the availability of the application» locate in the range of 60-40 mm from the boundary of the lower field, then there remains a lot of free space between this props and text (see figure above). Just at this free scene "Clear crafts", both from the organization - the author of the document, and from the address of the recipient organization, can, previously practicing, add any text that will allow them to get their benefits. At the same time, the management of both organizations may not even know about making any addition to the text of the letter. Compare two options for one letter on this turn.

So, so that no one can add any new text to the already signed document, It is necessary to have closer to the border of the lower field, and after the text of the document. Moreover, the indent must be 2-4 line intervals, the amount of incitement is recorded in the Methodological recommendations for the implementation of GOST R 6.30-2003, which were published by the GOST developer - the All-Russian Research Institute of Documentation and Archival Research Institute (VNIIDAD).

If you once again look at the location of the props of organizational and administrative documents (see Figure 1), it can be noted that props 21 - "Marker on the availability of an application" and props 22 - "Signature"locked on the same level. However, the signature should be placed under The props "mark on the presence of an application" after 2-4 intervals. This should be done so that no one can add some application to the document after signing the document.

Thus, it can be concluded that the location of us is correct in Example 2 will be correct.

In which organizational and administrative documents can this be used by the "mark on the availability of an application"?

Also props « Mark on availability", If necessary, may be present in the following types information and reference documents: certificates, report notes, explanatory notes, service notes.

Props « Mark about the availability of the application"Is not issued in administrative documents: orders, orders, instructions, decisions and decisions.

Is it always on the first sheet of the application necessary to make the inscription "Appendix"?

Is it always on the first sheet of application in the upper right corner inscription « application"Indicating the document, its dates and registration number? At first glance it seems yes. But it is not. Therefore, many make mistakes when they affect this inscription on all applications without parsing.

Consider cases when inscription "Appendix" With the document, its dates and the registration number should not be stapped.

First, it is inexpedient when you send any an independent document that does not have an address part, along with the accompanying letter .

Secondly, you should not do inscription « application» on the document, which is approved by the Owner's Document. It is when making such applications most often make mistakes. And see what it turns out: there are options when there is no necessary information (Example 6) or when it is duplicated (examples 7 and 8).

How to make apps?

For application design The following uncomplicated rules should be followed:

Applications always are issued On standard sheets of paper, and not in the form of documents.
Since the applications are not separately recorded, the details of the document "Document Date" and the "Document Registration Number" should not be issued. After all, the date and registration number of the document, to which the application relates, can be viewed in the upper right corner on the first page of the application in the inscription "Appendix ..." (see Example 5) or in the details of the "document claim" (see Example 9).
The title to the application text is printed with a camp method, at the end of the title, the point is not put. The name of the application (the first word of the application header) is highlighted in capital letters and can be printed in discharge (p about l o n e, p e r e n b, with n and with about to, etc.) . The line interval between the first line of the header and subsequent rows can be increased by 6 pt.
The application header is located under the inscription "Appendix ..." or the requisite of the "document claims" and separated from them with two to four cross-intervals.
The size of fields, fonts and interval intervals when printing applications are identical to the size applied when printing text texts.
The sheets of the application are numbered independently, starting from the second sheet. Page numbers are affixed in the middle of the top field of the sheet. At the same time, the number is written by Arabic numbers without punctuation marks (point), without specifying the word "page", its abbreviated options "Page" or with." and signs of dash.
Organizational and legal documents - instructions, rules, provisions, regulations approved by the administrative documents and are applications to them, must be signed by the head of the structural unit, which has developed this application. Other applications, if necessary, can also be signed by an authorized officer. If the application is not signed, it is advisable to finish it with a horizontal feature located in the center of the text at a distance of about 3 line intervals. The length of the feature should be several centimeters. This simple intake will insure from adding any text to the end of the application after signing the main document (see Example 5).

We present a sample of the correct design of the first page of the Regulation on the structural unit, which is an application to the administrative document (see Example 9).

* * *

1 Organizational and administrative documentation. Requirements for paperwork: Methodological recommendations for the implementation of GOST R 6.30-2003. - VNIIDAD. - 2003.

3 With multiple applications, they are numbered, i.e. The inscription "Appendix" should include the "No." sign and the sequence number of the application (see Example 5).

An important element of the graduation project is applications where student-proceeded studies are clearly displayed. Applications enhance the positive impressions of teachers about the degree of training of the author and quality of the work itself. In addition to the content of applications, it is extremely important and according to the rules of the GOST to issue them. The main rules for designing applications are described below.

App in a diploma that this and why need a student

The application is a separate section with additional, more often visual, materials on the author's developed by the author and research algorithms. There is information that cannot be issued according to the standards of all work, such as drawings or images that do not fit into the format of the A4 sheet.

This section is an excellent supplement that improves the quality of work and the overall impression of it. Despite the fact that the contents of the applications may not be issued according to the standard, information about this application is important to arrange correctly, consulted with the teacher and guided by the requirements in the methods (GOST).

What is included in the diploma app

They contain any additional information on the graduation project. Admissible as graphic materials and handouts, examples of the toolkit used for research, more detailed calculations, etc.

Most often in the "Appendix" section fall:

Charts and graphics;
Too large tables;
Detailed calculations on formulas;
Intermediate calculations;
Information on the instruments and equipment used in conducting research;
Subsection of metrological nature;
A detailed description of the author's research methodologies or solving problems issued;
Additional auxiliary graphic information in the form of cards, photos, drawings, and so on;
Copies of reference materials (enterprise statistical reports, etc.)

All materials presented in the appendix make the graduation work more detailed and detailed. They give an idea of \u200b\u200bthe course of the thought of the diplomany during the study. The Decree Commission often assesses how much the student was able to use applications when defending the diploma, which affects the assessment.

How to arrange an application to the diploma according to the rules and requirements of the GOST

Despite the fact that usually applications are made in accordance with the requirements of the GOST, they are absolutely not difficult. The main principle is to adhere to the basic requirements.

GOST 2.301 says that the sheet format when applying for an application may be A4, A3, A1, etc. But it is possible to apply non-standard sheet formats only if the information really cannot be positioned on a standard A4. The number of applications can be any, but sufficient for the complete disclosure of the topic of thesis (GOST 2.109).

In general, you need to adhere to the following rules:

1. Applications do not need to be sewn to the main part of the thesis. They should be folded into a separate folder.

2. Each application is a new sheet with the "Appendix" word written in the center.

3. Applications are not numbered, but are marked with letters in the alphabetic sequence, except for E, s, th, o, h, b, b, s (GOST 2.109).

4. It is possible to use the Latin to be used, except letters I, O.

5. In extreme cases, when the alphabet lacks, it is permissible to use Arabic numbers, but undesirable.

6. Even if the application is only one, it still needs to be denoted by the letter A.

7. An application can be divided by text to items.

8. It is necessary to follow the unified style of headers of all applications.

9. If the application is placed on several sheets, each subsequent sheet is denoted by "the continuation of the application B" and "End of Appendix B".

Remember, competent application design can significantly affect the evaluation of the diploma.

Example of registration:

Registration application in the table of contents of the diploma

The Diploma structure is reflected in its table of contents, where applications should also be specified. All additional materials posted in applications are last indicated after the list of literature. It is very important to list all applications, indicating their numbering and name. For example, if you have an application A, B, B, G and D, then all of them must be specified in a clear sequence in the content. After the letter denoting the application (A, B, B, etc.), its name is written, i.e. The title specified in the application.

Example of registration:

Registration of references to the diploma application

In the text of the diploma, there must be references to all applications. This is done like this: "More information about the accounting balance can be viewed in Appendix A". In the same application, this detailed balance sheet should be.

Important! The sequence of applications is determined by the sequence of references to them in the text.

Example of registration:

Detailed instructions How to fill in the application to the diploma

When filling out the front side, it is necessary to indicate full surname, name, as well as middle name in the nominative case.
It is required to indicate the full birth date of the student. It is done in a strictly defined order: the date of birth is written in the form of a full number (10), the month is indicated by in words (December), and the year is indicated strictly in a four-digit format, after which it is necessary for the word "year" in words of 1991.
There is a separate graph to record a submission document, on the basis of which an order is published on the enrollment of a student in the appropriate educational institution - "Previous Document on Education". In this line you need to specify and fully paint the full name of the previous training place, as well as the year of its end. It may be: the certificate of graduation - schools.
In some cases, appropriate entrance exams are provided for a certain list of learning directions. This graph may remain empty, since not for all destinations you need to pass entrance exams. In accordance with the above information, this graph is filled or skipped when filling.
There is a separate line in which the year of receipt and the year of the end of the appropriate higher educational institution is indicated. All these dates are indicated in a four-digit digital format, in accordance with the years of receipt and end of the relevant student.
A separate graph is provided, which indicates the training period in the relevant educational institution. Depending on the form of training, the temporary segment of learning can stretch from 4 to 5 years.
The graph "Direction" is filled on the basis of the direction of learning, which ends the graduate in the appropriate higher educational institution.
The Count "Specialization" is filled with exclusively by the undergraduates and persons who were trained under the Specialist Program (5 years). Bachelors fill this string with words - "not provided for." It is categorically impossible to write the specialization code in this graph.
There is a separate graph for completed coursework, which were performed for the entire period of study. Here all work should be listed with their names and appropriate assessment, necessarily in a capital form.
"Practice" - all practices are indicated, as well as their species that were student passing in the learning process, as well as, necessarily, the timing of their conduct and the corresponding estimates.
There is a separate graph for the final state exams, which indicate all the relevant names of the exams, as well as the corresponding estimate for each of them, is necessarily in the capital form.
There is a separate graph that refers to the duration of writing a qualification work, here it is necessary to clearly designate the time framework of the work on this document. It is also indicated by the day itself, which passed the defense of the final work, its full name, as well as the assessment, strictly in the capital form.
In the appropriate column, you must specify on the basis of the credit book all the credit items and put them.

note

You must specify all the notation that you want to specify during filling, whether it is the name of the specialty or the name of the course - it is necessary without quotes, ordinary words.

If a large number of courses were performed during the training, which in turn would not be able to accommodate in the above graphs, they can be specified on the turnover of the application to the diploma after the list of credit disciplines.

After the application is completed, the application form is completed, it is necessary to reconsider it again and recover to avoid all incidents.

Conclusion

So, it is not difficult to place an application to the diploma work. The main thing is that they were meaningful, high-quality and all have links to the text of work.