An example of an order for the appointment of an official. Sample order

In any enterprise there are always employees who are assigned to be responsible for the work carried out in a particular area. It can relate to almost any area of \u200b\u200beconomic activity. In order for such actions to be official, a special order is issued for the enterprise on the appointment of responsible persons. What is the peculiarity of this document and how should it be drawn up correctly?

Assignment of responsibility

For the enterprise to function clearly and harmoniously, it is necessary to constantly monitor the work of each section and department. Any process must be controlled so that no external reasons can disrupt it. For this, one person is usually selected from among the employees, who, due to his professional skills and psychological qualities, will be able to constantly monitor the observance of order in a particular area. To document the assigned responsibilities, the company's management is obliged to issue the appropriate "Order on the appointment of responsible persons". As a rule, such a document is signed by the director.

The initiator of its creation can be both the head himself and the head of one of the departments or divisions. An “order on the appointment of responsible persons” may apply to both the work of a separate service and the entire enterprise as a whole. It all depends on the responsibility that is assigned to a particular person. Take, for example, health and safety issues. In this case, the “order on the appointment of responsible persons” will apply to the entire enterprise. And the storage of work books or the processing of personal data, for example, are under the responsibility of the personnel department. The powers of the responsible persons in this case do not go beyond the boundaries of their department.

Responsibility for working with values

If the position of a particular employee is constantly associated with the turnover of any material assets, then such an aspect of his activity must certainly be documented. An appropriate document is needed to legitimize this obligation. The appointment of a financially responsible person in the interests of the enterprise occurs through the issuance of a separate order. It should reflect in detail all the points related to this issue. For example, an accountant issuing wages at the cash desk is financially responsible for accounting, storage and issuance of funds.

There are other examples as well. So, employees who use various tools and devices during the working day are also responsible for them. If such objects of labor fail due to their fault, then, together with an administrative punishment, there will be a retention of the cost of the damaged equipment or the costs necessary for its repair. Such measures force employees to be more attentive and always remember the responsibility assigned to them.

Issue of an order

To assign this or that responsibility to the employee, the management must draw up a corresponding order. Appointment of a financially responsible person always begins with an inventory. This is understandable. After all, such a labor function, as a rule, concerns:

disposal of various stocks,
accepting and making payments,
storage and further maintenance of material values.

A person performing such work must remember about the safety of the property entrusted to him.

Do not forget that any wrong action can lead to undesirable consequences, namely compensation for the harm caused. There are different types of liability:

full,
collective,
individual,
limited.

Each of them leads to different consequences, which should be clearly reflected in the order. In addition, do not forget that an employee who is on the staff of the enterprise has some advantage over someone who, for example, is accepted under a work contract. In the first case, he will simply compensate for the damage caused, and in the second, he will have to additionally pay for the benefit that the company could not receive due to his wrong actions.

Alternative option

In some cases, the company issues an order on the appointment of responsible persons. In fact, this is the same order. Both of these documents are of a regulatory nature. They record the decision of the administration regarding specific organizational issues.

But there is a slight difference to consider when choosing the right type of document. The legislation states that an order is usually issued on major issues related to the internal life of the enterprise or organization itself, which require approval. The order is more often addressed to a specific person and concerns a narrow issue. It can relate to both one-off cases and long-term issues. The essence of the order is to convey to the executor the need to perform certain actions related to a specific part of his job duties. It all depends on what kind of responsibility and for how long the management plans to assign to this employee.

30.03.2018, 16:00

It is possible to ensure the safety of the company's property not only by organizing a video surveillance system and hiring security guards, but also through forms of liability under the terms of a cooperation agreement between the employer and the hired personnel. For this, an order is issued on the appointment of financially responsible persons (by the way, the sample of a typical template can be modified).

Introductory information

The emergence of liabilities of a monetary nature from the employee to the company is possible if the damage was caused through his fault.

At the same time, it is not allowed to bring an individual to responsibility in cases where the damage is the result of natural loss, wear and tear, the influence of factors to which the employee has nothing to do. If the order on the appointment of a financially responsible person is issued, the guilt of the person mentioned in it is proven, then this employee is obliged to compensate the damage to the company. This provision also applies to property that does not belong to the organization on the basis of ownership, but is a leased asset.

General information on liability

The general requirements for the safety of property apply to the head of the company. He is responsible for the condition of the property assets of the enterprise and their actual availability on a par with other categories of personnel. If an order was issued to bring an employee to financial liability, his guilt was proven, then part of the damage is subject to compensation within the limits of one salary.

An exception to the rule for limiting the amount of compensation for damages is provided for several positions. Their list is approved by law. For example, the cashier must be responsible for the safety of the funds entrusted to him and the forms of strict accountability in full. To do this, an order is issued on the imposition of material liability (we will give a sample below), the basis of which is an agreement on full liability for liability (signed by the cashier and the employer).

Property liability can be divided into types:

individual;
collective.

In the first case, it is necessary to conclude a bilateral agreement on responsibility, in the second - a collective agreement. Before the collective agreement is signed, a liability order is issued. The order of the head is an integral attribute of the agreement on the establishment of a certain type of property liability of personnel.

Registration of the order

There is no unified order form. To draw up management orders on interaction with financially responsible officials, a template developed by the office or HR department of the company is used. When an order is drawn up for a financially responsible person, the sample should have the following structure:

enterprise identification;
indication of the name of the type of document;
the date and place of registration of the form are prescribed;
the purpose of the order text is recorded;
a standard preamble that explains the purpose of the order and its legal basis;
the order on the approval of financially responsible persons includes information about employees to whom the standards of responsibility will apply;
after the list of responsible employees, data on the property is given, to which appointed specialists are assigned.

The document is considered valid if it contains the phrase "I order", the persons responsible for the execution of the order are approved, the head's signature and its decryption are signed. The form is certified by a stamp. At the final stage, all the persons mentioned in the order are familiarized with the text of the document against signature. Next, you can download a sample order on the appointment of a financially responsible person in 2018.

The change of appointed responsible persons can be carried out upon dismissal of employees, personnel reshuffles, redistribution of labor functions. In all cases, it is required to issue an order from the head to amend the composition of financially responsible officials. Another form of documents in work with employees who are entrusted with property assets is an order to bring to financial responsibility, its sample must contain information:

about the amount of damage;
intentional unauthorized actions of the employee;
mention of misconduct (disclosure of classified information, damage to property in a state of intoxication).

When organizing the work of a company, parts of the employees are entrusted with the control of certain processes. For example, they are empowered to monitor compliance with the rules of labor protection, fire safety, etc. If an employee becomes a responsible person, they issue an order on his appointment.

This article has useful sample documents to download

Sample orders for the appointment of responsible persons

The company needs to fulfill many requirements, including the work organization. She is responsible for compliance with labor laws, orders of regulatory authorities, etc. In addition, it is necessary to ensure control of internal processes, this is in the interests of the employer himself. The management approves the internal acts on the work of one direction or another in the company and indicates which of the employees is responsible for the direction. The appointment of a responsible person is supported by an order. For example, a company selects those responsible for:

labor protection;
work with personal data of employees, clients and contractors;
compliance with fire safety;
settlements with employees;
compliance with the trade secret regime;
maintaining personnel documents - timesheets, work books, etc .;
safety of the company's property.

The choice and appointment of the person in charge is carried out in the manner that is enshrined in the act, but in all cases, an order will need to be drawn up to transfer powers.

So, an employee who will monitor compliance with labor protection requirements is appointed if the company does not have such a department or specialist in the staff. These functions can be assumed by the head of the organization, but usually the authority is delegated to another employee. If the company has more than 50 employees, you will need to organize a special service or add the position of a security specialist to the staffing table.

Another option is to choose someone who will monitor compliance with the rules for processing information about employees. The document indicates that this person assumes responsibility for control in this area. In addition, you can enter the name of the employee who is responsible for monitoring if the person in charge is temporarily absent (for example, on sick leave or on vacation). To control the processing of customer or counterparty data, it is better to appoint another person in charge - in this case, the requirements are somewhat broader.

Another example when such a document is required is when choosing financially responsible. In the company, such persons are the general director, accounting employees, as well as personnel who work with material values. They ensure the safety of funds and other property of the company, monitor the movement and operation of property. If necessary, the company has the right to choose someone other than these employees as responsible.

The order indicates the purpose of appointing a responsible person

There are no specific requirements in the law for how an order should look. It is composed in free form. The company can develop its own standard variants and apply one or another template when needed. The order on the person in charge indicates:

The full name of the company that selects the employee to complete the task. Sometimes identification codes are also written.
The name of the document is what this order is about. For example, about the appointment of a person responsible for the safety of the company's property. In addition, they put the document number.
Place of publication and date. For example: “Mr. Moscow, 05.03.2018 ".
The function to be performed by the employee. The content of the document depends on the purpose for which it is published. For example: "In order to ensure the safety of property (company name), control over its use and movement, I order to appoint a financially responsible person (name and position of the employee)." The word "command" must be present. If the manager leaves control of the task for himself, this is noted in the text.

The order on the appointment of a responsible person must contain the position, name and signature of the head. In addition, it is imperative that the appointed person signs. They mark his position, full name, and indicate the date when he got acquainted with the order. Also put the seal of the company.

If the company lacks one or another important position, these responsibilities must be entrusted to one of the employees. We will tell you how to prepare an order on the appointment of responsible persons so that it does not cause complaints from the GIT.

From the article you will learn:

Appointment of the responsible person: sample order

In the process of development of the organization, it may have new tasks and needs that are not satisfied by the staff at the company's disposal. However, in such a situation it is not always necessary to hire a new employee: it is quite possible that one of the existing employees will successfully cope with the problems that have arisen. So, if the staff does not have an appropriate service or labor protection specialist, then under certain conditions, in particular, if the number of employees does not exceed 50 people, the employer can assign the corresponding duties to another employee of the organization (part three of article 217 of the Labor Code of the Russian Federation). This is possible with the consent of the employee. The requirements for the necessary competence (education, work experience, training) of the person in charge must be determined by the employer.

Note! The necessary responsibilities can be distributed among several employees, for example, heads of organizational units.

The procedure for appointing a responsible person allows you to close the staffing needs of an organization without creating an additional job position. In addition, in some cases, it will help not only solve the current tasks of the company, but also avoid problems during the inspection by specialists. state labor inspectorate - for example, when it comes to the position of the person responsible for labor protection. In this case, the inspectors will be satisfied with the presence in the organization of an order on the appointment of a responsible person, whose duties include ensuring the required level of labor safety at the enterprise. Having decided on a specific candidate, it is necessary to issue an order on the appointment of a responsible person.

Download related documents:

Obligations of the employer when appointing a responsible person

As the workload of the employee increases, the issue of additional payment... Depending on the number of new duties of the employee, they can be reflected in the order, make changes to the job description, or conclude supplementary agreement to an employment contract (Article 72 of the Labor Code of the Russian Federation, letter from Rostrud dated October 31, 2007 No. 4412-6).

When determining the responsibilities of the person responsible for a particular block of work, you can be guided by the same regulations as when developing a job description for a specialist, taking into account the specifics of the organization's activities. In we will give a specific example of defining a list of job responsibilities when appointing a responsible person.

As a rule, the appointment of a responsible person implies the need for such an employee to acquire additional skills and knowledge in the field of work tasks entrusted to him. In this regard, it is advisable to send the selected employee to special training, which will allow him to quickly get up to speed and effectively understand a new field of activity for him (Procedure approved by the decree of the Ministry of Labor of Russia, Ministry of Education of Russia dated January 13, 2003 No. 1/29). After graduation, it is necessary to organize a procedure for checking the acquired knowledge, according to the results of which, in case of successful certification, this employee will be able to perform the duties of the person responsible for the block of tasks entrusted to him, along with the main work.

Responsible person's functions

An order on the appointment of a responsible person is drawn up if the employer needs to assign additional functions to the employee, which he will perform in parallel with his main job. At the same time, since we are talking about assigning additional responsibilities to him, their scope is usually limited to several specific tasks that allow him to effectively cope with his main work. Such responsibilities can be registration work books, payroll, security control labor protection to the enterprise and other similar functions.

An example of an order for the appointment of a responsible person will be required to appoint any employee to act as a cashier for payment of wages in organizations that do not have a cashier on staff, or in organizational units located at a territorial distance from the head office (workshops, warehouses).

Order to appoint a responsible person

Employees who are responsible for resolving certain issues in the company, for example, labor protection or fire safety, are appointed by order of the head of the organization (part 3 of article 217 of the Labor Code of the Russian Federation, clause 12 of the Fire safety standards approved by order of the Ministry of Emergencies of Russia dated December 12, 2007 No. No. 645). As a rule, these are employees who bear a similar responsibility for the type of activity. In this case, the order usually indicates the position of the responsible employee.

Reissue of an order when transferring a responsible person to another position

Sometimes in the company there is such a situation that an employee who, by a special order, was appointed responsible for a particular job function, was transferred to another position. For example, this may affect the responsible for labor protection, fire safety and so on. In such a situation, in order to avoid misunderstandings and controversial situations, experienced staff members recommend that this order be reissued. However, in some cases this can be dispensed with: it is clearly indicated when it is not necessary to reissue the order to appoint a responsible person.

Frequency of republishing an order for the enterprise on the appointment of responsible persons

Labor legislation does not provide for the annual reissue of the order for the enterprise on the appointment of responsible persons. The person in charge performs these duties until the relevant order is canceled or the employment relationship is terminated (Articles 8, 57, 72 of the Labor Code of the Russian Federation). Thus, there is no need to reissue an order annually on the appointment of a person responsible for the performance of a particular labor function.

Transfer of powers of a responsible person to another employee

The duties of the sick executor, by order, are assigned to another employee. We recommend that in the Instruction on the organization's office work or in another local regulatory act, provide for the procedure for transferring instructions to other executors, if the main executor is absent - business trip, vacation, illness.

The order on the appointment of a person in charge is one of the most important documents issued by the head in the course of the production activities of this enterprise. Its creation is directly related to the organization of the normal operation of the company and serves as one of the ways to solve specific production problems.

Purpose of the document

As you know, any order is a special legal act, which is based on the instruction of the management, which is binding on a certain official. This document is intended to address the operational and basic tasks facing this organization. In this sense, the “Order on the appointment of a responsible person” is especially important. With its help, it is possible to organize the work of the enterprise in a certain direction, by involving individual specialists.

The purpose of this document is to increase the responsibility of specific employees for solving important production problems in general. The order on the appointment of a responsible person belongs to the category Depending on the specific field of activity, it may concern the following issues:

material responsibility;
fire safety;
retraining and advanced training;
labor protection and safety;
turnover of expensive materials and valuables;
use of sources of increased danger available in production;
turnover of securities.

The authority to appoint a certain responsible person, in addition to the manager, is also vested in this employee.

Order structure

The order on the appointment of a responsible person is drawn up in any form. There is no single unified form for this document. In principle, it is compiled by analogy with and includes standard subsections that contain certain information:

"Cap". The full name of the company, its form of responsibility and logo are placed at the top of the form. The place, date, title and registration number of the document are also recorded here.
"Preamble". It is a description of the essence of the document and the purposes for which it was created. The information is presented concisely, literally in a few phrases. In addition, the preamble may contain a list of individual regulations that served as the basis for the publication of this document. The subsection ends with the word "I order".
"Body". It sets out the content of the order and specifies the employee who is assigned the relevant duties and who will perform this work in his absence.
"Conclusion" is a signature of the head and familiarization with this order of the responsible persons.

When issuing this document, it is necessary to clearly indicate from what moment it comes into force. In some cases, the range of responsibilities assigned requires the conclusion of an additional agreement to the labor with this employee. All this must be noted in the order and carried out before the appointed date.

Assignment of responsibility for safety

As an example, consider a sample order for the appointment of a person responsible for compliance, for example, fire safety at the enterprise. Such a document has standard subsections and is drawn up on a blank A4 paper or letterhead.

When compiling it, it is necessary to rely on the relevant laws and regulations (the Law "On Fire Safety", "Technical Regulations for Industrial Safety", as well as other departmental documents and the enterprise itself). The main text of such an order should consist of three parts:

Ascertaining. It usually begins with the words "to provide" or "in connection with the conduct."
Administrative. Its text sets out the essence of the issue. First, a document is approved on the basis of which the selected person will conduct his work. The next item after the word "appoint" indicates the employee who will do this.
List of attached documents.

In the second part, the following responsibilities of the selected candidate must be listed:

conducting briefings with employees;
keeping relevant journals;
checking the status of workplaces.

The order is signed by the head and communicated to the relevant employee.

About reporting

Fulfilling their functional duties, employees of the enterprise periodically report for the work performed to the appropriate authorities. To streamline this activity, an order must be issued. It will help to increase the responsibility of individual employees for the work assigned to them.

The sample for reporting, as a rule, has a standard form and consists mainly of three points:

Appointment of specific responsible persons. This part can be issued as a separate application, which lists basic information (name of the reporting form, information on the place and timing of its submission, information about the contractor).
The assignment of duties to the chief specialists of the enterprise, who must ensure that their subordinates fulfill the tasks entrusted to them.
An indication of the person who will monitor the corresponding implementation of this order.

All employees mentioned in the document must be acquainted with it personally (against signature).